Accounts cum Logistic Officer.

Job Description

Title: Accounts cum Logistic Officer.

Company Name: Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV)

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Master in accounting & at least two years experience in relevant field.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) is a non- government, non- profit, Bangladeshi organization providing lifesaving nutrition support to the FDMN Rohingya people of Cox`s Bazar under its integrated nutrition programme. As part of Nutrition interventions in support with WFP & UNICEF, SARPV is working for the treatment and prevention of malnutrition among under 5 children, adolescent, pregnant & lactating women in Rohingya community.
∎ Employment Status: Contractual, until 31st December 2022 (renewable)
∎ Job Location: Cox`s Bazar district

Job Responsibilities:
∎ Financial Management
∎ Take initiative that that staff understands the payment and advance receiving procedures, timing, templates and required documentation.
∎ Ensuring effective review and thorough checking of all payment request in line with the financial and taxation policy, taking initiative to query any missing documentation or unusual transactions; ensuring all payments are processed and by finance in a timely way, to ensure they adhere to organisational policy and all taxation matters follow government rules and regulations.
∎ Completing accurate preparation of voucher, cheque and fund transfer advice for all payments and advances, ensuring proper and complete supporting documentation, following finance policy in all respects, accurate coding and with approval from all relevant colleagues.
∎ Maintain update supplier status, adjust advance against staff/suppliers
∎ Disburse cash, cheques and payment advice in a timely way to payees with utmost accuracy and professionalism; proactively keeping close contact with bank and respective recipients so that partners and suppliers receive their funds timely and any problems are minimised.
∎ Ensuring all receipts of cash, cheque and fund transfer are properly provided with receipt documentation and are banked and recorded in a timely way by following govt. policy.
∎ Complete Physical cash distribution to field/camp with proper support and security
∎ Ensuring complete, well-organised and clearly labelled filling and safe storage of all financial documents.
∎ Taking the initiative to ensure the cash and bankbooks reflect the correct coding and appropriate narrations, questioning any unusual or unexpected transactions.
∎ Prepare schedule for Vat/Tax, submit statement and challan to Govt. Treasury. Have to prepare statement for Tax/VAT to provide for Dhaka office
∎ Ensuring that at all times the cash in hand is held safely and securely and agrees with the balance in the cash book, including counting the full cash in hand on a daily basis, and cooperating with other spot checks or counts by another staff member.
∎ Reconciling the balances with bank and cash counts and ensuring any identified issues are adjusted for according to best practice and finance policy.
∎ Ensure the completed books of account and supporting reconciliations with other required information is sent to Dhaka Head Office according to the set deadlines.
∎ Work with colleagues in Field Office to respond promptly to resolve any queries or questions.
∎ Audit Management
∎ Manage and facilitate the process for internal audit, external audit, government audit, NGAOB Audit for each grant following concern guideline, audit TOR in a timely manner with proper document and clarification so that it is helpful for the grant management of the organization
∎ Assist field office for the grant audit by the donor, external auditor of NGAOB and other internal audit.
∎ Draft the management comments on auditor observation at Field Level and submit to the Field Accounts Manager for further review of the audit report.
∎ Prepare the financial statement for auditor.
∎ Coordinate with the partner, field office, and provide required support for the external auditor.
∎ Follow up with the auditor observation, implement the auditor's recommendation for Field Office and update to the management on this.
∎ Financial monitoring and banking operation
∎ Ensuring adequate funds are available for field office operations and partners to enable smooth implementation of programme activities.
∎ Ensuring that cash flow forecasting is prepared by Programme on a timely basis and submit to HO using the prescribed formats according to the deadline.
∎ Ensuing reasonable cash holdings in field offices and partners, taking initiative where balances are increasing to excessive levels or reducing to very low levels.
∎ Maintain close liaison with HO and Concern bank to ensure funds are available according to the need.
∎ Ensuring funds are transferred as required to partner's banks with maximum possible speed as soon as funding is available from Head Office.
∎ Ensuring receipt of all funds is properly acknowledged in a timely way from Dhaka office.
∎ Keeping signatory information up to date, arranging relevant documents and collecting signatures where staff leave or join the organisation. Taking the initiative to ensure continued banking operations are available at all times.
∎ Support in preparation of budget by correlation with different project staffs
∎ Ensuring all necessary information relating to bank and cash is provided to Head Office as required, including yearend bank information and bank reconciliation to HO to fulfil Dublin requirement.
∎ Inventory and fixed asset management
∎ To enable fixed assets to be properly tracked and controlled and complying with legal requirements. Including, but not limited to:
∎ Providing fixed assets purchasing related information in a timely way to administration team to ensure their records are complete.
∎ Support Administration and Head Office to review implementation of fixed asset policies and be part of the periodic fixed assets verification process.
∎ Ensuring up to date knowledge on the field based legal financial requirements and ensure all requirement are addressed and fulfilled accordingly.

Additional Requirements:
∎ In Microsoft excel, word, Power Point and internet browsing for the basic communication.

Salary: Negotiable

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 5 Jun 2022

Company Information:
∎ 29 May 2022
∎ Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV)
∎ Address : Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) 274/4 (3rd Floor), South Monipur (60 feet Road), Mirpur, Dhaka-1216, Bangladesh.
∎ Web : www.sarpv.org
∎ Business : Social Assistance and Rehabilitation for the Physically Vulnerable (SARPV) is devoted to work for the most underprivileged and marginalized vulnerable groups of the society for their socioeconomic development to transform them as productive human resource with a dignified lifestyle. People with Disability are the prime focus of our every work. Along with the disability issue SARPV is also intervening in various sensitive issues like poverty eradication, educational support, health service providing, establishing rights, climate change and DRM, skill development to integrate the vulnerable groups in the mainstream of society those who are leading life with uncertainty in the society.

Category: Accounting/Finance

: Apply procedure: If the candidates feel that their qualification, exposure and experience matches with our requirements, and they are willing to commit to our values and are sympathetic to our beliefs then please send your complete and updated CV to [email protected] on or before the closing date. Please mention only the "Position Name" as the subject of the e-mail. Interviews are expected to take place in a shortest time after the application deadline. Only shortlisted candidates will be contacted for the further selection process.

Source: bdjobs.com

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