Title: Admin cum Accounts Officer
Company Name: Helen Keller International (HKI)
Vacancy: 01
Job Location: Chattogram
Employment Status: Contractual
Educational Requirements:
∎ University Degree preferably in Business Administration, Economics or related field.
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ Helen Keller Intl is an international organization providing technical assistance that emphasizes building the technical and operational capacities of different local government and non-governmental partners including national and international NGOs, development partners, academic and research institutions, and the private sector. In the past two decades, Helen Keller Intl has successfully designed, implemented, monitored, and evaluated community-based, health and nutrition projects in 22 countries. During its 40 years of working in Bangladesh, since 1978, Helen Keller Intl has provided technical leadership in nutritional surveillance, homestead food production, vitamin-A supplementation, and nutrition behavior change education. Helen Keller Intl takes a gender-sensitive approach to improving nutrition, food security and eye health. Current program areas include Dhaka, Sylhet, Bogura, Mymensingh, Satkhira, Chittagong, Cox`s Bazar and the CHT.
∎ The Investment Component VGD (ICVGD), one of the social safety net programme of Bangladesh, was introduced within the VGD programme in 2015. The objective of the ICVGD program is to better enable the participating VGD women and their households to move out of extreme poverty. The overall programme objective is to achieve specific nutrition outcome for children by implementing nutrition sensitive social protection programme envisioned in National Social Security Strategy (NSSS) of Bangladesh. The project will be implemented in 64 Upazilas of Bangladesh in collaboration with the Ministry of Women & Children Affairs (MOWCA) of Bangladesh Government. Helen Keller Intl will work as strategic partner providing required technical assistance and overall implementation support to implementing NGOs at field level. Helen Keller Intl is seeking qualified candidates for the following positions for the WFP ICVGD project.
∎ Job Title : Admin cum Accounts Officer - (1 position)
∎ Job Location : Chittagong Division
∎ Reporting to : Program Coordinator
∎ Supervises : N/A
∎ Duration: : 11 Months with possible extension depending of funding, expected start date is February 2021
Job Responsibilities:
∎ Accounts maintenance & Financial report preparation for internal and WFP reporting
∎ Analyze and ensure charging following all budget information and chart of accounts
∎ Prepare, maintain & update books of accounts (Voucher, Cash book, bank book, ledger etc.)
∎ Preparation of monthly, quarterly, semi-annually and yearly cash financial reports (Income expenditure reports, balance sheet, bank reconciliation, cash flow etc.)
∎ Preparation other on-demand reports as requested by WFP
∎ Maintain the records and documents for Audit facilitation
∎ Cash Transfer activity management & Reporting
∎ Assume responsibility in general for the proper management of cash transfers and in particular ensuring disbursements, receipts and custody of cash under the planned activities are in line with established guidelines; ensures appropriate internal control are in place
∎ Monthly and yearly fund request preparation and submission to WFP according to Budget allocation
∎ Maintain appropriate records, reports and necessary documents relating to the cash transfer activities in the area. Provide a variety of statistical information as appropriate
∎ Surprise Field visit to cross check Cash distribution
∎ Ensure that all the financial activities under the ICVGD project areas are completed in time
∎ Arrange funds for ICVGD project activities
∎ Prepare contracts for ICVGD project activities
∎ Ensure payments to vendors for ICVGD project activities
∎ Track ICVGD project expenses for central reporting
∎ Expense monitoring to ensure proper utilization and proper charging of the expenses
∎ Prepare expense analysis and review with program management team and provide feedback/recommendation on deviation
∎ Track advances and accrual for timely adjustment
∎ Provide ICVGD project expense report in WFP provided reporting format
∎ Clarify queries of ICVGD project management team on charged expenses
∎ Arrange payments to the respective vendors
∎ Internal Control, Asset Management & Logistics
∎ Initiate, develop and adapt effective internal control system
∎ Maintains Administrative control records such as commitments and expenditures; initiate and process administrative action relating to travel arrangements, payments, procurements and delivery of equipment, supplies of inventories
∎ Set up, classify and maintain appropriate files in the office
∎ Ensure proper supplies of materials; manage office premises, vehicles and inventories
∎ Vendor enlistment and relevant contract preparation
∎ Provide assistance to all staff; manage entitlements and benefits, including travel claims, leave, etc. in line with Field Level Agreement (FLA)
∎ Keep all relevant documentation and updated records of all transactions according to FLA
∎ Perform other related duties, as required
Additional Requirements:
∎ At least 5 years of experience in account management and admin section in development projects implemented by national/international NGOs/UN bodies/ Government
∎ In-depth knowledge on financial management and accounting issues
∎ Experience in designing financial formats and production of reports
Application Deadline: 25 Jan 2021
Company Information:
∎ 19 Jan 2021
∎ Helen Keller International (HKI)
∎ Address : House No. 10F, Road No.82, Gulshan-2, Dhaka-1212
∎ Web : www.hki.org
Category: NGO/Development
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Source: bdjobs.com