Administrative coordinator of events and exhibitions

Job Description

Title: Administrative coordinator of events and exhibitions

Company Name: Londa Online Technologies

Vacancy: --

Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):Software Company, IT Enabled Service, Financial Technology (Fintech) Startup, Business-to-Business (B2B) Software and Services Startup
∎ Freshers are also encouraged to apply.

Published: 30 Apr 2025

Requirements:

Responsibilities & Context:
∎ Provide administrative and operational support for the organization of events, exhibitions, and conferences.
∎ Manage event-related documentation, schedules, and logistics (venue bookings, transportation, accommodation, equipment, and consumables).
∎ Maintain and update the event calendar, track deadlines, and monitor task statuses.
∎ Ensure all preparation tasks are completed according to event checklists.
∎ Act as a liaison between contractors, participants, and internal departments.
∎ Assist in the recruitment of temporary event staff, including organizing interviews and communicating with candidates.
∎ Prepare and maintain event-related documents, presentations, lists, tables, and reports.
∎ Collect post-event feedback and compile analytical reports for continuous improvement.
∎ Bachelor’s degree in Business Administration, Event Management, or related field preferred.
∎ Proven experience (2 years) in an administrative or coordination role, preferably in events, exhibitions, or conference management.
∎ Fluent in English (Upper-Intermediate minimum) – ability to handle business correspondence and oral communication.
∎ Proficiency in Google Workspace (Docs, Sheets, Slides) or Microsoft Office (Excel, Word, PowerPoint).
∎ Strong organizational skills with keen attention to detail.
∎ Ability to multitask and prioritize in a deadline-driven environment.
∎ Excellent communication and interpersonal skills, with a customer-focused approach.
∎ Stress-resistant and adaptable to dynamic work conditions.
∎ Experience working with event management software (e.g., Eventbrite, Cvent).
∎ Knowledge of budgeting and expense tracking for events.
∎ The Administrative Coordinator of Events and Exhibitions provides essential operational and logistical support for the planning and execution of corporate events, exhibitions, and conferences. This role ensures smooth coordination between internal teams, external contractors, and participants while maintaining organized documentation, schedules, and post-event reporting. The ideal candidate is detail-oriented, highly communicative, and thrives in a fast-paced environment.
∎
∎ Key Responsibilities
∎ Event & Exhibition Coordination:
∎ Provide administrative and operational support for the organization of events, exhibitions, and conferences.
∎ Manage event-related documentation, schedules, and logistics (venue bookings, transportation, accommodation, equipment, and consumables).
∎ Maintain and update the event calendar, track deadlines, and monitor task statuses.
∎ Ensure all preparation tasks are completed according to event checklists.
∎ Stakeholder & Vendor Management:
∎ Act as a liaison between contractors, participants, and internal departments.
∎ Assist in the recruitment of temporary event staff, including organizing interviews and communicating with candidates.
∎ Documentation & Reporting:
∎ Prepare and maintain event-related documents, presentations, lists, tables, and reports.
∎ Collect post-event feedback and compile analytical reports for continuous improvement.
∎
∎ Requirements:
∎ Education & Experience:
∎ Bachelor’s degree in Business Administration, Event Management, or related field preferred.
∎ Proven experience (2 years) in an administrative or coordination role, preferably in events, exhibitions, or conference management.
∎ Skills & Competencies:
∎ Fluent in English (Upper-Intermediate minimum) – ability to handle business correspondence and oral communication.
∎ Proficiency in Google Workspace (Docs, Sheets, Slides) or Microsoft Office (Excel, Word, PowerPoint).
∎ Strong organizational skills with keen attention to detail.
∎ Ability to multitask and prioritize in a deadline-driven environment.
∎ Excellent communication and interpersonal skills, with a customer-focused approach.
∎ Stress-resistant and adaptable to dynamic work conditions.
∎ Preferred Qualifications:
∎ Experience working with event management software (e.g., Eventbrite, Cvent).
∎ Knowledge of budgeting and expense tracking for events.

Skills & Expertise:

Workplace:
∎ Work from home

Employment Status: Full Time

Job Location: Anywhere in Bangladesh

Company Information:
∎ Londa Online Technologies
∎ House-48, Road-11, Block-F, Banani, Dhaka.

Address::
∎ House-48, Road-11, Block-F, Banani, Dhaka.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 30 May 2025

Category: IT/Telecommunication