Assistant Officer MIS (Registrar)

Job Description

Title: Assistant Officer MIS (Registrar)

Company Name: Partners in Health and Development (PHD)

Vacancy: 2

Location: Cox's Bazar (Teknaf)

Minimum Salary: Negotiable

Experience:
∎ 2 to 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 5 Feb 2025

Education:
∎ Education: Bachelor’s degree in a related field/ Flexible for the qualified candidate with special academic qualifications/ experiences.
∎ Experience: Minimum 2-3 years of experience in humanitarian, development or NGO sectors.
∎ Education: Bachelor’s degree in a related field/ Flexible for the qualified candidate with special academic qualifications/ experiences.
∎ Experience: Minimum 2-3 years of experience in humanitarian, development or NGO sectors.

Requirements:

Additional Requirements:
∎ Excellent interpersonal, communication, and problem-solving skills.Clear understanding of data enumerator, data validation, data protection,
∎ Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with HR software, IMPACT, DHIS2, EWARS is an advantage.
∎ Demonstrated ability to work independently under little or less supervision, as well as collaboratively
∎ Demonstrated ability to maintain confidentiality and professionalism, and work in a sensitive environment.
∎ Good understanding about IPC (Infection, Prevention and Control)Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
∎ Fluency in Bengali and English; knowledge of Chittagonian or Rohingya dialects is an asset.
∎ Integrity and Confidentiality: Upholds high ethical standards in handling sensitive staff matters.
∎ Teamwork and Collaboration: Works effectively across diverse teams and builds strong professional relationships.
∎ Adaptability: Capable of working in a dynamic and challenging humanitarian environment.
∎ Empathy and Respect: Treats all staff with dignity, fairness, and professionalism.
∎ Willingness to travel regularly to FDMN camps and remote project areas.
∎ Understanding of humanitarian HR practices and challenges in the Cox’s Bazar context.
∎ Flexibility to work under pressure and meet deadlines in demanding environments.
∎ Skills and Competencies:
∎ Excellent interpersonal, communication, and problem-solving skills.Clear understanding of data enumerator, data validation, data protection,
∎ Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with HR software, IMPACT, DHIS2, EWARS is an advantage.
∎ Demonstrated ability to work independently under little or less supervision, as well as collaboratively
∎ Demonstrated ability to maintain confidentiality and professionalism, and work in a sensitive environment.
∎ Good understanding about IPC (Infection, Prevention and Control)Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
∎ Fluency in Bengali and English; knowledge of Chittagonian or Rohingya dialects is an asset.
∎ Key Values and Competencies:
∎ Integrity and Confidentiality: Upholds high ethical standards in handling sensitive staff matters.
∎ Teamwork and Collaboration: Works effectively across diverse teams and builds strong professional relationships.
∎ Adaptability: Capable of working in a dynamic and challenging humanitarian environment.
∎ Empathy and Respect: Treats all staff with dignity, fairness, and professionalism.
∎ Additional Requirements:
∎ Willingness to travel regularly to FDMN camps and remote project areas.
∎ Understanding of humanitarian HR practices and challenges in the Cox’s Bazar context.
∎ Flexibility to work under pressure and meet deadlines in demanding environments.

Responsibilities & Context:
∎ Maintain Daily Patient Registration of PLW, U5 Children and General patients in health facility
∎ Controlling patient crowd according to system and need.
∎ Assist in various reporting such as IMPACT, DHIS2, CIC, Health Focal, EWARS, 4W, sectoral, case, events, and ad-hoc
∎ Conduct awareness session on different health issues in Health Posts (HPs)
∎ Disseminate General Health Massages using appropriate IEC Materials in health facility
∎ Assist to Medical Officer as interpreter to prescribe according to diseases.
∎ Participate in QI meeting at HP level minimum twice a month
∎ Assist HP team in emergency referral within the camp
∎ Engaged in other emergency activities as and when required
∎ Ensure data validation by cross-checking with registrar books, tally sheets and other documents
∎ Ensure adequate stock of daily tally sheet, patient form and registration.
∎ PHD is a not-for-profit organization, working in Bangladesh for more than 3 decades towards improving the life of the people, particularly of marginalized and the less privileged. PHD under the partnership of Save the Children, funded by ECHO is going to start the project activities e.g., outdoor service and mobilization at primary health care center in camp 21, Cox’s Bazar district.
∎ The position will be responsible for patient registration, triage and crowd management at health facility. Also, targets for conducting PW counselling & Health Education at Health Facility. S/he will assist to Health Service Providers as interpreter and adequate roles in monthly activities played according to HP monthly Plan.
∎ Key Responsibilities:
∎ Maintain Daily Patient Registration of PLW, U5 Children and General patients in health facility
∎ Controlling patient crowd according to system and need.
∎ Assist in various reporting such as IMPACT, DHIS2, CIC, Health Focal, EWARS, 4W, sectoral, case, events, and ad-hoc
∎ Conduct awareness session on different health issues in Health Posts (HPs)
∎ Disseminate General Health Massages using appropriate IEC Materials in health facility
∎ Assist to Medical Officer as interpreter to prescribe according to diseases.
∎ Participate in QI meeting at HP level minimum twice a month
∎ Assist HP team in emergency referral within the camp
∎ Engaged in other emergency activities as and when required
∎ Ensure data validation by cross-checking with registrar books, tally sheets and other documents
∎ Ensure adequate stock of daily tally sheet, patient form and registration.

Employment Status: Contractual

Job Location: Cox's Bazar (Teknaf)

Read Before Apply:

Read Before Apply:

Special Note: PHD maintain ZERO TOLERANCE towards discrimination, Sexual Exploitation and Abuse (PSEA) and any harm to Child. All employees are expected to abide by the code of conducts and Protection from Sexual Exploitation/GBV and Child Safeguarding Policy of PHD. Women are encouraged to apply and Smokers are discouraged from applying. As such, our selection process includes rigorous background checks.

Apply Procedure:

Only online application will be acceptable and interested candidates can apply online to hr@phd-bd.com on or before 13th February 2025 with their CVs, a cover letter and a passport size photograph addressing to the Managing Director, Partners in Health and Development (PHD), House # SWD 12A, Road # 8, Gulshan-1, Dhaka 1212. Mention clearly the name of position in the mail. Only short-listed candidates will be called for interview.