Assistant Storekeeper

Job Description

Title: Assistant Storekeeper

Company Name: Partners in Health and Development (PHD)

Vacancy: 1

Location: Cox's Bazar (Teknaf)

Minimum Salary: Negotiable

Published: 20 Apr 2025

Education:
∎ B. Pharm (Hons), / B-grade Pharmacist (minimum) with professional experience/ Other graduate with experience in medicine warehouse/store management.
∎ Minimum 2-3 years of robust experience of INGO/NGO emergency programme, and with experience of working within a complex and matrix organisational structure.
∎ An excellent understanding of medical supply chain management·       Experience in health logistics, specifically medical logistics, including procurement, transportation, and warehouse stock management.
∎ Sound knowledge on health program in humanitarian context.
∎ Ability to work within a tight timeframe,
∎ Excellent interpersonal skill,·
∎ Motivation to work in the field areas.
∎ Advanced proficiency in Excel as well as experience of working in IT systems (hardware and software.  E, g: MS Word, Excel, Power Point, Outlook etc.
∎ Problem solving and decision making,
∎ Applying technical and professional expertise,
∎ Working effectively with others,
∎ Communicating with impact.
∎ Networking.
∎ Additional professional certificates: Certificates in relevant field will be an added advantage.
∎ To work in team
∎ To protect children in connection
∎ To be non-discriminatory and gender sensitive
∎ Academic:
∎ B. Pharm (Hons), / B-grade Pharmacist (minimum) with professional experience/ Other graduate with experience in medicine warehouse/store management.
∎ Essential:
∎ Minimum 2-3 years of robust experience of INGO/NGO emergency programme, and with experience of working within a complex and matrix organisational structure.
∎ An excellent understanding of medical supply chain management·       Experience in health logistics, specifically medical logistics, including procurement, transportation, and warehouse stock management.
∎ Job related Knowledge:
∎ Sound knowledge on health program in humanitarian context.
∎ Skills:
∎ Ability to work within a tight timeframe,
∎ Excellent interpersonal skill,·
∎ Motivation to work in the field areas.
∎ Advanced proficiency in Excel as well as experience of working in IT systems (hardware and software.  E, g: MS Word, Excel, Power Point, Outlook etc.
∎ Problem solving and decision making,
∎ Applying technical and professional expertise,
∎ Working effectively with others,
∎ Communicating with impact.
∎ Networking.
∎ Desirable:
∎ Additional professional certificates: Certificates in relevant field will be an added advantage.
∎ Attitude:
∎ To work in team
∎ To protect children in connection
∎ To be non-discriminatory and gender sensitive

Requirements:

Additional Requirements:
∎ Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling PHD & SCI’s values.
∎ Holds the team and partners accountable to deliver on their responsibilities giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
∎ Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
∎ Widely shares their personal vision for PHD & SCI, engages and motivates others·
∎ Future orientated, thinks strategically and on a global scale.
∎ Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters·
∎ Values diversity, sees it as a source of competitive strength·
∎ Approachable, good listener, easy to talk to.
∎ Develops and encourages new and innovative solutions·
∎ Willing to take disciplined risks.
∎ Honest, encourages openness and transparency; demonstrates highest levels of integrity
∎ BEHAVIOURS (Values in Practice)Accountability:
∎ Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling PHD & SCI’s values.
∎ Holds the team and partners accountable to deliver on their responsibilities giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
∎ Ambition:
∎ Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
∎ Widely shares their personal vision for PHD & SCI, engages and motivates others·
∎ Future orientated, thinks strategically and on a global scale.
∎ Collaboration:
∎ Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters·
∎ Values diversity, sees it as a source of competitive strength·
∎ Approachable, good listener, easy to talk to.
∎ Creativity:
∎ Develops and encourages new and innovative solutions·
∎ Willing to take disciplined risks.
∎ Integrity:
∎ Honest, encourages openness and transparency; demonstrates highest levels of integrity

Responsibilities & Context:
∎ Support both hard and soft tracking of medical commodities, including related logistical documentation such as stock cards, Stack cards, BIN cards, GRNs, Waybill, SRF etc.
∎ Assist to ensure drug supply chain procedures comply with SCI, PHD and donor regulations.
∎ Assist in managing medicine stock for main storage and assigned health facilities using warehouse management tools and trackers.
∎ Assist to ensure medicine dispensing follows guidelines and doctor-approved stock withdrawal forms.
∎ Assist to maintain accurate and up-to-date warehouse records and documentation, including stock cards, BIN cards, waybills, store releases, inventory lists, and TIM entries.
∎ Supports to maintain proper storage conditions, including temperature and humidity, for medicine warehouses/stores and cold chain items.
∎ Assist in ensuring quality assurance for medicinal and supply chain management.
∎ Assist in preparing timely procurement requests while maintaining buffer stock levels.
∎ Take supportive measures to prevent stock-outs, overstocking, or expiry of medicines and supplies.
∎ Assist in tracking statistics and indicators to monitor performance, conduct risk assessments, and manage workload, ensuring effective communication with relevant stakeholders.
∎ Assist in implementing and upholding policies and procedures for the management of the medical supply chain, stores, and pharmacy.
∎ Assist in ensuring efficient management and implementation of the medical supply chain for PHCC and Field Hospital, including advising field sites on stock management and managing all medical stocks.
∎ Regularly review medical stocks and report findings to prevent stock-outs.
∎ Uphold good stock management and Good Distribution Practices (GDP).
∎ Maintain reliable cold chain capacities to support EPI activities.
∎ Support the Medical Logistics Coordinator and CXB Procurement Department with ad hoc health commodity procurement requests and stock replenishment.
∎ Play a supportive role to oversee stock control by preparing monthly stock reports, ensuring security and maintenance of medical stores, and maintaining proper storage conditions.
∎ Always be updated with other SCI and PHD’s related guidelines, including Procurement, Warehouse, and Medical Logistics.
∎ Represent SCI and PHD in camp-level coordination forums in the absence of the Senior Officer - Pharmacy.
∎ Assist the Storekeeper/Officer-Medical Warehouse and Senior Officer - Pharmacy in documenting lessons learned and disseminating local-level information.
∎ Ensure all medical warehouse-related activities are well-documented to preserve the institutional memory of PHD & SCI- Cox’s Bazar.
∎ Participate in meetings, trainings, seminars, and workshops as required by the program and organization.
∎ Carry out any additional tasks assigned by the Supervisor.
∎ Host donor and PHD & SCI guest visits to primary healthcare centers.
∎ Be prepared to respond to any natural disaster or emergency anywhere in Bangladesh.
∎ Child Safeguarding:
∎ Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
∎ ROLE PURPOSE:
∎ The position Assistant Storekeeper will assist in the efficient operation and implementation of the medical supply chain for the Primary Health Care Centre (PHCC) at Camp, providing guidance on stock management for field sites. She/he will be responsible for managing the medical stock at the Cox’s Bazar medical store, including routine maintenance and cleaning of the facility, preparing and receiving medical orders from Dhaka and Cox’s Bazar, and picking and dispatching orders for the PHCC and Field Hospital. Additionally, the incumbent will ensure the implementation of a robust medical logistics management information system across all project areas. She/he will also actively assist to technical expertise in areas such as pharmaceutical quantification, consumption monitoring, and order compliance as GMT guidelines.
∎ KEY AREAS OF ACCOUNTABILITY
∎ Key Area 1: Management and Daily Operations
∎ Support both hard and soft tracking of medical commodities, including related logistical documentation such as stock cards, Stack cards, BIN cards, GRNs, Waybill, SRF etc.
∎ Assist to ensure drug supply chain procedures comply with SCI, PHD and donor regulations.
∎ Assist in managing medicine stock for main storage and assigned health facilities using warehouse management tools and trackers.
∎ Assist to ensure medicine dispensing follows guidelines and doctor-approved stock withdrawal forms.
∎ Assist to maintain accurate and up-to-date warehouse records and documentation, including stock cards, BIN cards, waybills, store releases, inventory lists, and TIM entries.
∎ Supports to maintain proper storage conditions, including temperature and humidity, for medicine warehouses/stores and cold chain items.
∎ Assist in ensuring quality assurance for medicinal and supply chain management.
∎ Assist in preparing timely procurement requests while maintaining buffer stock levels.
∎ Take supportive measures to prevent stock-outs, overstocking, or expiry of medicines and supplies.
∎ Assist in tracking statistics and indicators to monitor performance, conduct risk assessments, and manage workload, ensuring effective communication with relevant stakeholders.
∎ Assist in implementing and upholding policies and procedures for the management of the medical supply chain, stores, and pharmacy.
∎ Assist in ensuring efficient management and implementation of the medical supply chain for PHCC and Field Hospital, including advising field sites on stock management and managing all medical stocks.
∎ Regularly review medical stocks and report findings to prevent stock-outs.
∎ Uphold good stock management and Good Distribution Practices (GDP).
∎ Maintain reliable cold chain capacities to support EPI activities.
∎ Support the Medical Logistics Coordinator and CXB Procurement Department with ad hoc health commodity procurement requests and stock replenishment.
∎ Play a supportive role to oversee stock control by preparing monthly stock reports, ensuring security and maintenance of medical stores, and maintaining proper storage conditions.
∎ Key Area 2: Coordination
∎ Always be updated with other SCI and PHD’s related guidelines, including Procurement, Warehouse, and Medical Logistics.
∎ Represent SCI and PHD in camp-level coordination forums in the absence of the Senior Officer - Pharmacy.
∎ Key Area 3: Reporting and Documentation
∎ Assist the Storekeeper/Officer-Medical Warehouse and Senior Officer - Pharmacy in documenting lessons learned and disseminating local-level information.
∎ Ensure all medical warehouse-related activities are well-documented to preserve the institutional memory of PHD & SCI- Cox’s Bazar.
∎ Key Area 4: General
∎ Participate in meetings, trainings, seminars, and workshops as required by the program and organization.
∎ Carry out any additional tasks assigned by the Supervisor.
∎ Host donor and PHD & SCI guest visits to primary healthcare centers.
∎ Additional Requirement
∎ Be prepared to respond to any natural disaster or emergency anywhere in Bangladesh.

Employment Status: Contractual

Job Location: Cox's Bazar (Teknaf)

Read Before Apply:

Special Note:

PHD maintain ZERO TOLERANCE towards discrimination, Sexual Exploitation and Abuse (PSEA) and any harm to Child. All employees are expected to abide by the code of conducts and Protection from Sexual Exploitation/GBV and Child Safeguarding Policy of PHD. Women are encouraged to apply and Smokers are discouraged from applying. As such, our selection process includes rigorous background checks.

Apply Procedure:

Only online application will be acceptable and interested candidates can apply online to hr@phd-bd.com on or before 25th April 2025 with their CVs, a cover letter and a passport size photograph addressing to the Managing Director, Partners in Health and Development (PHD), House # SWD 12A, Road # 8, Gulshan-1, Dhaka 1212. Mention clearly the name of position in the mail. Only short-listed candidates will be called for interview.

This recruitment possesses equality of opportunity and non-discrimination for all job applicants. We seek to ensure diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status, and disability.

Any convicted child abuser will be disqualified. Partners in Health and Development is an equal opportunity employer.