Deputy Company Secretary

Job Description

Title: Deputy Company Secretary

Company Name: IIDFC PLC

Vacancy: 1

Age: at most 40 years

Location: Dhaka (Motijheel)

Experience:
∎ 5 to 7 years

Published: 5 May 2025

Education:
∎ Master of Business Administration (MBA) in Accounting
∎ MBA/Masters (Finance/Accounting/Banking/Economics/Business Management etc.) from any reputed university without any third class/division in academic records.
∎ Chartered Secretary (CS)/Charted Accountants (CA) partly qualified or recently qualified Chartered Secretary (CS) will be given preference.
∎ MBA/Masters (Finance/Accounting/Banking/Economics/Business Management etc.) from any reputed university without any third class/division in academic records.
∎ Chartered Secretary (CS)/Charted Accountants (CA) partly qualified or recently qualified Chartered Secretary (CS) will be given preference.

Requirements:

Additional Requirements:
∎ Age at most 40 years
∎ Minimum 5 (five) to 7 (seven) years of hands-on experience in the Board Secretariat, preferably in a publicly listed company or Bank/Finance Company.
∎ Detail-oriented with strong written and verbal communication skills in both English and Bangla, along with good typing speed in both languages.
∎ Well conversant with Finance Company Act, Companies Act, Security and Exchange Ordinance, Security and Exchange Rules, BSEC Directives, Corporate Governance Code, Notifications, Orders & Circulars, Listing Regulations, Depository Act, Bangladesh Bank Circulars & Guidelines, Secretarial Standards by ICSB etc.
∎ Excellent communication and interpersonal skills, with the ability to interact confidently with senior executives, Board members, and external stakeholders.
∎ Able to perform all kinds of secretarial work independently with minimal supervision and exercise sound judgment in decision-making.
∎ Well conversant with IPO related activities, mergers and acquisitions etc.
∎ Possess sound knowledge of financial statements, financial analysis, budgeting, and various accounting terminologies.
∎ Minimum 5 (five) to 7 (seven) years of hands-on experience in the Board Secretariat, preferably in a publicly listed company or Bank/Finance Company.
∎ Detail-oriented with strong written and verbal communication skills in both English and Bangla, along with good typing speed in both languages.
∎ Well conversant with Finance Company Act, Companies Act, Security and Exchange Ordinance, Security and Exchange Rules, BSEC Directives, Corporate Governance Code, Notifications, Orders & Circulars, Listing Regulations, Depository Act, Bangladesh Bank Circulars & Guidelines, Secretarial Standards by ICSB etc.
∎ Excellent communication and interpersonal skills, with the ability to interact confidently with senior executives, Board members, and external stakeholders.
∎ Able to perform all kinds of secretarial work independently with minimal supervision and exercise sound judgment in decision-making.
∎ Well conversant with IPO related activities, mergers and acquisitions etc.
∎ Possess sound knowledge of financial statements, financial analysis, budgeting, and various accounting terminologies.

Responsibilities & Context:
∎ Assisting in organizing Shareholders, Board, and Sub-Committee Meetings of the group following strict compliance with relevant laws, regulations, articles of association, charters, and best practices.
∎ Preparing working papers, reports for Circulation by Resolution.
∎ Compiling meeting agendas, preparing and checking memos, preparing meeting files, drafting Minutes, and submitting to the regulatory authorities.
∎ Coordinating the publication of the Annual Report and distributing it to all stakeholders.
∎ Keeping liaison with stakeholders i.e. Shareholders, Regulators (Bangladesh Bank (BB), Bangladesh Securities and Exchange Commission (BSEC), Registrar of Joint Stock Companies and Firms (RJSC), Investors, Auditors etc.
∎ Keeping up to date with any regulatory or statutory changes and policies which is related to the Company and assisting in incorporating the changes in the company.
∎ Preparing and filing statutory and regulatory reports and returns within the prescribed timelines and ensuring accurate and up-to-date corporate records.
∎ Circulate the relevant extract of the meeting minutes to the respective department and ensure that the decisions of the Board are properly communicated.
∎ Monitoring implementation of Board Decisions, collecting progress report and submitting compliance report.
∎ Any other tasks assigned by Company Secretary or Management as and when required.
∎ IIDFC PLC., a leading finance company, having subsidiaries operating in the capital market, is looking for a dedicated, dynamic, and energetic professional for the position of “Deputy Company Secretary”. The applicant should possess the requisite qualifications, experience, and competencies specified for this role.
∎ Assisting in organizing Shareholders, Board, and Sub-Committee Meetings of the group following strict compliance with relevant laws, regulations, articles of association, charters, and best practices.
∎ Preparing working papers, reports for Circulation by Resolution.
∎ Compiling meeting agendas, preparing and checking memos, preparing meeting files, drafting Minutes, and submitting to the regulatory authorities.
∎ Coordinating the publication of the Annual Report and distributing it to all stakeholders.
∎ Keeping liaison with stakeholders i.e. Shareholders, Regulators (Bangladesh Bank (BB), Bangladesh Securities and Exchange Commission (BSEC), Registrar of Joint Stock Companies and Firms (RJSC), Investors, Auditors etc.
∎ Keeping up to date with any regulatory or statutory changes and policies which is related to the Company and assisting in incorporating the changes in the company.
∎ Preparing and filing statutory and regulatory reports and returns within the prescribed timelines and ensuring accurate and up-to-date corporate records.
∎ Circulate the relevant extract of the meeting minutes to the respective department and ensure that the decisions of the Board are properly communicated.
∎ Monitoring implementation of Board Decisions, collecting progress report and submitting compliance report.
∎ Any other tasks assigned by Company Secretary or Management as and when required.

Skills & Expertise:

Compensation & Other Benefits:
∎ Attractive Salary and Benefits Package will be offered to the deserving candidate.
∎ Attractive Salary and Benefits Package will be offered to the deserving candidate.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka (Motijheel)

Read Before Apply:

Meeting the above-mentioned criteria, interested persons are requested to submit their updated resume with photograph to recruitmenthrm2024@gmail.com by 25 May 2025. Please mention the position applied for in the email subject line.

Only short-listed candidates will be contacted for interview. Persuasion of any kind will be automatically judged as disqualification. IIDFC reserves the right to accept or reject all or any of the applications without showing any reason whatsoever.