Executive Assistant to CXO

Job Description

Title: Executive Assistant to CXO

Company Name: ShopUp

Vacancy: --

Location: Dhaka

Published: 28 Apr 2025

Additional Requirements:
∎ 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in startups or high-growth organizations.
∎ Exceptional organizational and time management skills, with the ability to adapt quickly to changing priorities.
∎ Strong interpersonal skills with the ability to build relationships across all levels of the organization.
∎ Proficient in Microsoft Office Suite, Google Workspace, and collaboration/project management tools like Slack, Asana, or Trello.
∎ Strong problem-solving skills and a proactive, can-do attitude.
∎ Ability to work independently with minimal supervision in a fast-paced environment.
∎ Bachelor’s degree in Business Administration, Communications, or a related field.
∎ Additional certifications in project management or executive assistance are a plus.
∎ Professional Experience:
∎ 5+ years of experience as an Executive Assistant, preferably supporting C-level executives in startups or high-growth organizations.
∎ Exceptional organizational and time management skills, with the ability to adapt quickly to changing priorities.
∎ Strong interpersonal skills with the ability to build relationships across all levels of the organization.
∎ Proficient in Microsoft Office Suite, Google Workspace, and collaboration/project management tools like Slack, Asana, or Trello.
∎ Strong problem-solving skills and a proactive, can-do attitude.
∎ Ability to work independently with minimal supervision in a fast-paced environment.
∎ Educational Qualification:
∎ Bachelor’s degree in Business Administration, Communications, or a related field.
∎ Additional certifications in project management or executive assistance are a plus.

Requirements:

Responsibilities & Context:
∎ Provide high-level administrative support to the CXO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
∎ Prepare and edit correspondence, communications, presentations, and other documents with a high degree of accuracy.
∎ Act as a liaison between the CXO and internal/external stakeholders to ensure efficient communication and follow-up.
∎ Support the CXO in project management, including tracking deadlines, deliverables, and action items.
∎ Attend meetings, capture detailed notes, and ensure timely dissemination and follow-up of action points.
∎ Conduct research and prepare briefing materials to support strategic decision-making.
∎ Manage confidential information with integrity and discretion.
∎ Assist in the preparation of reports, proposals, and key business documents.
∎ Handle ad-hoc personal and professional assignments as required to facilitate the CXO's effectiveness.
∎ The Executive Assistant will work directly with the CXO of a dynamic, fast-paced startup environment. This role requires a proactive, highly organized individual capable of handling a wide range of administrative and executive support-related tasks. The Executive Assistant must be comfortable working in a fluid, agile setting and exhibit the ability to maintain a high level of professionalism and confidentiality while managing multiple priorities.
∎ Provide high-level administrative support to the CXO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
∎ Prepare and edit correspondence, communications, presentations, and other documents with a high degree of accuracy.
∎ Act as a liaison between the CXO and internal/external stakeholders to ensure efficient communication and follow-up.
∎ Support the CXO in project management, including tracking deadlines, deliverables, and action items.
∎ Attend meetings, capture detailed notes, and ensure timely dissemination and follow-up of action points.
∎ Conduct research and prepare briefing materials to support strategic decision-making.
∎ Manage confidential information with integrity and discretion.
∎ Assist in the preparation of reports, proposals, and key business documents.
∎ Handle ad-hoc personal and professional assignments as required to facilitate the CXO's effectiveness.

Compensation & Other Benefits:
∎ Mobile bill, Provident fund, Gratuity
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2
∎ Leave Encashment
∎ Leave Encashment

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Company Information:
∎ ShopUp
∎ SKS TOWER (4th Floor) VIP Road, Mohakhali, Dhaka - 1206
∎ ShopUp facilitates easy access to food and essentials for 31 million people in the country, by connecting mills and manufacturers to a network of small neighborhood shops.

Address::
∎ SKS TOWER (4th Floor) VIP Road, Mohakhali, Dhaka - 1206
∎ ShopUp facilitates easy access to food and essentials for 31 million people in the country, by connecting mills and manufacturers to a network of small neighborhood shops.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 6 May 2025

Category: General Management/Admin