Executive - HR & Admin (Sailor)

Job Description

Title: Executive - HR & Admin (Sailor)

Company Name: Epyllion Group

Vacancy: 01

Location: Dhaka (Tejgaon)

Salary: Negotiable

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):Retail Store, Group of Companies

Published: 16 Feb 2025

Education:
∎ Bachelor of Business Administration (BBA)
∎ Bachelor's degree in Business Administration (BBA) or related field.

Requirements:

Responsibilities & Context:
∎ Recruitment & Selection:
∎ 1. Participate in the recruitment process, including job posting, screening, and onboarding process for new employees both Outlet and Management.
∎ 2. Onboard Recruitment Source or recruitment platform for best people selection both outlet & Management.
∎ 3. New initiative for developing outlet people recruitment process.
∎ People Engagement:
∎ 1. Support the implementation of employee engagement activities and programs.
∎ 2. Assist in organizing team-building activities, company events, and employee recognition programs.
∎ 3. Collect and analyze employee feedback to improve engagement initiatives.
∎ 4. Conduct periodical HR related survey, compile, share with team and stakeholder and take corrective action plan.
∎ 5. Work on welfare & wellness activities to entire Sailor.
∎ Strategic Admin Work:
∎ 1. Analyze monthly vehicle and operational costs against budget.
∎ 2. Track and report other operational costs like cleaning and security.
∎ 3. Propose cost-saving initiatives to relevant administrative personnel.
∎ 4. Assist in annual budget preparation for administrative expenses. (Vehicle Cost, Fuel Cost etc.)
∎ Fleet Management:
∎ 1. Oversee all company vehicles and drivers.
∎ 2. Driver Recruitment align with corporate Admin team.
∎ 3. Repair & Maintenance all vehicle aligns with corporate admin.
∎ 4. Vehicle Route Plan
∎ 5. Develop efficient plans for additional vehicle support to employees.
∎ 6. Verify and process transport bills for management approval.
∎ Security Management:
∎ 1. Organize security duty rosters and manage leave schedules.
∎ 2. Lead recruitment efforts for security personnel.
∎ 3. CCTV monitoring both outlet, Factory & Corporate, internal investigation for incidental case & report to management.
∎ 4. Plan wise physical outlet visit for checking admin issue.
∎ Vendor Management:
∎ 1. Onboard and assess potential vendors (e.g., cleaning, security, transport).
∎ 2. Cultivate and manage strong relationships with vendors to ensure service satisfaction.
∎ 3. Ensure punctual attendance of cleaners and security guards at all outlets.
∎ PR Management:
∎ 1. Foster positive relationships with government and other organizations.
∎ 2. Maintain good rapport with local public relations.
∎ 3. Facilitate and oversee local worker engagements.
∎ Housekeeping Management:
∎ 1. Supervise factory housekeeping activities and floor cleanliness.
∎ 2. Time to time floor monitoring.
∎ 3. Ensure Factory & PMC floor net & clean in every corner.
∎ 4. Ensuring health & hygienic environment in factory Premises.
∎ 5. Implement safety protocols for staff and workplace.
∎ 6. Manage waste and scrap disposal efficiently.
∎ Documentation & Reporting:
∎ 1. Renew and manage all necessary licenses and office documentation.
∎ 2. Maintain incident reports and share with management monthly.
∎ 3. Prepare monthly attendance sheet (Outlet & Factory Cleaner, Security, Driver) and forward to payroll for preparing the salary.
∎ 4. Maintain employee leave register & duty roster (Outlet & Factory Cleaner, Security & Driver)
∎ 5. Safeguard non-management employee files with confidentiality.
∎ 6. Process vendor bills promptly for payment.

Skills & Expertise:

Compensation & Other Benefits:
∎ Gratuity, Mobile bill, Insurance
∎ Lunch Facilities: Partially Subsidize
∎ Salary Review: Yearly
∎ Festival Bonus: 2

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka (Tejgaon)

Job Highlights:
∎ This position requires a motivated and detail-oriented individual who can manage multiple responsibilities effectively and contribute to the strategic administration of the organization.
∎

Company Information:
∎ Epyllion Group
∎ Corporate Office: NINAKABBO, Level: 12, 227/A, Tejgaon-Gulshan Link Road, Postal Code: 1208, Dhaka, Bangladesh.
∎ Textile, Garments, Garments Accessories, Washing, Printing, Real Estate, Retail Fashion-Sailor, Food & Beverage.

Address::
∎ Corporate Office: NINAKABBO, Level: 12, 227/A, Tejgaon-Gulshan Link Road, Postal Code: 1208, Dhaka, Bangladesh.
∎ Textile, Garments, Garments Accessories, Washing, Printing, Real Estate, Retail Fashion-Sailor, Food & Beverage.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 18 Mar 2025

Category: HR/Org. Development