Finance & Admin Assistant-GESI Project

Job Description

Title: Finance & Admin Assistant-GESI Project

Company Name: RDRS Bangladesh

Vacancy: 01

Age: at most 40 years

Location: Cox's Bazar

Salary: Tk. 42000 (Monthly)

Experience:
∎ At least 3 years

Published: 28 Apr 2025

Requirements:

Additional Requirements:
∎ Age at most 40 years

Responsibilities & Context:
∎ Ensure over all financial and administrative support for the project.
∎ Check/review of regular day to day expenditures for projects and field offices and deal with cash management.
∎ Prepare vouchers for payment and update registers accordingly.
∎ VAT & TAX payment & advances accordingly.
∎ Ensure compliance of financial policies & procedures. Maintain contact with banks and other counterparts.
∎ Prepare monthly bank reconciliation statements.
∎ Update Books of Accounts on regular basis.
∎ Preserve invoices/vouchers in safe place.
∎ Maintain financial transaction on daily basis and report to the supervisor.
∎ Maintenance and ensure necessary logistical supports for the project staff.
∎ In accordance with the organizational policies and strategies, ensure rental fee and other use of materials.
∎ Assist Project Manager in budget preparation, monitoring, and analysis.
∎ Capable to prepare monthly payroll statement with applicable calculations.
∎ Prepare different reports & need-based documents.
∎ Assist in the preparation of monthly/quarterly and annual financial reports.
∎ Preparation of fund request to donor mentioning details of the requirement.
∎ Prepare financial report & submit timely to the management & donor agency.
∎ Prepare the event budget breakdown as per approval of the project budget head.
∎ Ensure that local purchase and expenditure are done as per the organizational finance/purchase policy.
∎ Maintain stock book, inventory, asset, and other essential register properly and timely in effective manner.
∎ Participate in the procurement of goods and services in accordance with the organizational procurement policies and procedures.
∎ Capable to prepare financial statements.
∎ Support Internal and External Audit team; respond audit queries.
∎ Attend trainings, meetings, and workshops to update knowledge and skills as assigned and disseminate new knowledge/ information/lessons learnt.
∎ Willing to visit in field level & support in NGOAB related compliance while needed.
∎ Perform any other duties and responsibilities assigned by the line management.
∎ RDRS Bangladesh is working with the government of Bangladesh, Bhutan, and Nepal are committed to achieving better education outcomes. National Education policies and strategic plans of the countries document their commitment to gender equality and social inclusion in education. However, their education metrics only collect and report data on gender and inclusion-related indicators at the macro level. Such aggregated measures lack information on the quality of the experience children go through, and more importantly, it does not provide any useful information for schools to address issues of equality and inclusion, which are critical for children to feel safe and supported in school, and for them to be able to flourish and embody these values beyond school.
∎ This project aims to create school environments where children are taught and experience gender equality and social inclusion, and actively contribute to shaping these values. It will focus on what children value as essential to living a good life and their ability to do and be, also referred to as children’s valued capabilities.
∎ Ensure over all financial and administrative support for the project.
∎ Check/review of regular day to day expenditures for projects and field offices and deal with cash management.
∎ Prepare vouchers for payment and update registers accordingly.
∎ VAT & TAX payment & advances accordingly.
∎ Ensure compliance of financial policies & procedures. Maintain contact with banks and other counterparts.
∎ Prepare monthly bank reconciliation statements.
∎ Update Books of Accounts on regular basis.
∎ Preserve invoices/vouchers in safe place.
∎ Maintain financial transaction on daily basis and report to the supervisor.
∎ Maintenance and ensure necessary logistical supports for the project staff.
∎ In accordance with the organizational policies and strategies, ensure rental fee and other use of materials.
∎ Assist Project Manager in budget preparation, monitoring, and analysis.
∎ Capable to prepare monthly payroll statement with applicable calculations.
∎ Prepare different reports & need-based documents.
∎ Assist in the preparation of monthly/quarterly and annual financial reports.
∎ Preparation of fund request to donor mentioning details of the requirement.
∎ Prepare financial report & submit timely to the management & donor agency.
∎ Prepare the event budget breakdown as per approval of the project budget head.
∎ Ensure that local purchase and expenditure are done as per the organizational finance/purchase policy.
∎ Maintain stock book, inventory, asset, and other essential register properly and timely in effective manner.
∎ Participate in the procurement of goods and services in accordance with the organizational procurement policies and procedures.
∎ Capable to prepare financial statements.
∎ Support Internal and External Audit team; respond audit queries.
∎ Attend trainings, meetings, and workshops to update knowledge and skills as assigned and disseminate new knowledge/ information/lessons learnt.
∎ Willing to visit in field level & support in NGOAB related compliance while needed.
∎ Perform any other duties and responsibilities assigned by the line management.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A, Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Each Festival Bonus is equivalent to one month's basic salary
∎ Other benefits as per project budget
∎ Each Festival Bonus is equivalent to one month's basic salary
∎ Other benefits as per project budget
∎

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar

Read Before Apply:

Qualified women are strongly encouraged to apply. Only short listed candidates will be invited for interview. Any persuasion will disqualify the candidature. RDRS reserves rights to finalize any application. RDRS believes that all people have a right to live their lives free from sexual violence and any abuse of power, regardless of age, gender, sexuality, sexual orientation, disability, religion, ethnic origin or other status. RDRS will make every effort to create and maintain a safe environment, free from Sexual Exploitation Abuse and Harassment (SEAH), and shall take appropriate measures for this purpose in the communities where it operates.

Company Information:
∎ RDRS Bangladesh
∎ RDRS Bangladesh, House no.43, Road no. 10, Sector 6, Uttara, Dhaka
∎ RDRS Bangladesh is a national humanitarian and development organization works for rural development by empowering the rural poor in northwest Bangladesh. RDRS was formally established as the Bangladesh field program of the Geneva-based Lutheran World Federation/Department for World Service (LWF/DWS) on 8 February 1972. Its development aim is to achieve sustainable increases in their living standards. With this aim, RDRS enables those who participate in its program to gain the necessary skills, understanding, confidence, institutions and services; and ensure that the rural communities have the necessary economic, social and environmental resources. RDRS employees approximate 3,700 staff and works with a further approximately 1,000 volunteers and daily paid workers. The vast majority of staff are in field positions, with specialist sectoral and support units in Rangpur and Dhaka.

Address::
∎ RDRS Bangladesh, House no.43, Road no. 10, Sector 6, Uttara, Dhaka
∎ RDRS Bangladesh is a national humanitarian and development organization works for rural development by empowering the rural poor in northwest Bangladesh. RDRS was formally established as the Bangladesh field program of the Geneva-based Lutheran World Federation/Department for World Service (LWF/DWS) on 8 February 1972. Its development aim is to achieve sustainable increases in their living standards. With this aim, RDRS enables those who participate in its program to gain the necessary skills, understanding, confidence, institutions and services; and ensure that the rural communities have the necessary economic, social and environmental resources. RDRS employees approximate 3,700 staff and works with a further approximately 1,000 volunteers and daily paid workers. The vast majority of staff are in field positions, with specialist sectoral and support units in Rangpur and Dhaka.

Application Deadline: 4 May 2025

Category: NGO/Development