Finance & Admin Officer (Walk In Interview)

Job Description

Title: Finance & Admin Officer (Walk In Interview)

Company Name: Community Development Centre-CODEC

Vacancy: 02

Age: 25 to 45 years

Location: Chattogram, Cumilla ...

Maximum Salary: Tk. 40000 (Monthly)

Experience:
∎ 3 to 5 years

Published: 9 Oct 2024

Education:
∎ Master of Commerce (MCom) in Accounting

Requirements:

Additional Requirements:
∎ Age 25 to 45 years
∎ Minimum 3-5 years of experience in financial management, particularly in development or emergency response projects.
∎ Experience in procurement, logistics, and compliance with donor regulations.
∎ Experience working on WASH or humanitarian projects is a plus.
∎ Strong knowledge of financial management, budgeting, and reporting systems.
∎ Proficiency in financial software and MS Office (Word, Excel, PowerPoint).
∎ Excellent organizational, analytical, and communication skills.
∎ Strong attention to detail and accuracy in financial reporting.
∎ Strong in English and capable of writing quality reports in English.
∎ Ability to work under pressure and manage multiple tasks in a dynamic environment.
∎ Willingness to travel to field locations as required by the project.
∎ Strong ethical standards and commitment to transparency and accountability.
∎ Experience:
∎ Skills & Competencies:
∎ Additional Requirements:
∎

Responsibilities & Context:
∎ Manage the overall financial operations of the WASH project in coordination with the project team.
∎ Ensure compliance with donor financial regulations and internal financial policies.
∎ Prepare detailed financial reports, including expenditure reports, cash flow, and forecasts, ensuring timely submission to donors and stakeholders.
∎ Develop and maintain accurate financial records for the project, ensuring all expenses are properly documented and accounted for.
∎ Assist in preparing project budgets and revising them as needed to reflect changes in project activities.
∎ Track expenses against the approved budget and provide regular updates on the financial status of the project.
∎ Prepare and submit timely monthly, quarterly, and annual financial reports for internal and external stakeholders, including donor agencies.
∎ Oversee the procurement of goods and services, including medical supplies, Water Purification Tablets (WPTs), Jerrycans, hygiene supplies, and equipment needed for the WASH project.
∎ Ensure that procurement processes follow organizational and donor guidelines, including competitive bidding, vendor selection, and contract management.
∎ Coordinate logistics to support the delivery of goods to field locations, ensuring the timely availability of necessary supplies.
∎ Provide administrative support to the project team, ensuring efficient office operations, including document filing, scheduling, and record-keeping.
∎ Manage payroll, staff contracts, and timesheets in compliance with organizational HR policies.
∎ Assist the project coordinator and other team members with administrative tasks such as organizing meetings, travel arrangements, and other logistical needs.
∎ Ensure compliance with local financial regulations and donor-specific guidelines for financial management and reporting.
∎ Prepare for and coordinate internal and external audits, ensuring the timely submission of required documentation and reports.
∎ Monitor financial transactions to ensure accuracy, transparency, and adherence to project guidelines.
∎ Regularly review project expenses and financial transactions to identify any discrepancies or areas for improvement.
∎ Community Development Centre (CODEC) is going to implement the Contingency Partnership to Respond to Emergencies in Chattogram Division, funded by UNICEF Bangladesh; which will assist affected populations in Chittagong, Comilla, Feni, Lakshmipur and Noakhali districts., Covering health, nutrition, WASH, child protection, education, and social behavior change.
∎
∎ The project targets over 600,000 individuals, focusing on pregnant women, children, and vulnerable groups. Key activities include medical camps, nutritional support, safe water and sanitation facilities, child protection, and educational continuity, all integrated with capacity development.
∎ Duration - 06 months.
∎
∎ Job Summary:
∎ The Finance & Admin Officer will be responsible for managing the financial, administrative, and procurement activities for the project. The role will involve overseeing budgeting, financial reporting, procurement processes, logistics, and ensuring compliance with donor regulations and organizational policies. The Finance & Admin Officer will support the project team to ensure that the financial and administrative operations are carried out efficiently to achieve the project’s objectives.
∎
∎ Key Responsibilities:
∎ Financial Management:
∎ Manage the overall financial operations of the WASH project in coordination with the project team.
∎ Ensure compliance with donor financial regulations and internal financial policies.
∎ Prepare detailed financial reports, including expenditure reports, cash flow, and forecasts, ensuring timely submission to donors and stakeholders.
∎ Develop and maintain accurate financial records for the project, ensuring all expenses are properly documented and accounted for.
∎ Budgeting & Reporting:
∎ Assist in preparing project budgets and revising them as needed to reflect changes in project activities.
∎ Track expenses against the approved budget and provide regular updates on the financial status of the project.
∎ Prepare and submit timely monthly, quarterly, and annual financial reports for internal and external stakeholders, including donor agencies.
∎ Procurement & Logistics:
∎ Oversee the procurement of goods and services, including medical supplies, Water Purification Tablets (WPTs), Jerrycans, hygiene supplies, and equipment needed for the WASH project.
∎ Ensure that procurement processes follow organizational and donor guidelines, including competitive bidding, vendor selection, and contract management.
∎ Coordinate logistics to support the delivery of goods to field locations, ensuring the timely availability of necessary supplies.
∎ Administrative Support:
∎ Provide administrative support to the project team, ensuring efficient office operations, including document filing, scheduling, and record-keeping.
∎ Manage payroll, staff contracts, and timesheets in compliance with organizational HR policies.
∎ Assist the project coordinator and other team members with administrative tasks such as organizing meetings, travel arrangements, and other logistical needs.
∎ Compliance & Audit:
∎ Ensure compliance with local financial regulations and donor-specific guidelines for financial management and reporting.
∎ Prepare for and coordinate internal and external audits, ensuring the timely submission of required documentation and reports.
∎ Monitoring & Evaluation:
∎ Monitor financial transactions to ensure accuracy, transparency, and adherence to project guidelines.
∎ Regularly review project expenses and financial transactions to identify any discrepancies or areas for improvement.
∎
∎ PSEA Policy-
∎ S/he should abide by the Inter-Agency Standing Committee (IASC)'s six core principles on Protection from Sexual Exploitation and Abuse (PSEA) policy. Ensure the safety of team members (in respect to Prevention of sexual exploitation and abuse - PSEA) from any harm, abuse, neglect, harassment and exploitation to achieve the program's goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎
∎ Contingent Task Assignments:
∎ The Project Head may assign additional tasks based on the demands of the emergency situation and program requirements.

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Chattogram, Cumilla, Feni, Laksmipur, Noakhali

Read Before Apply:

Interested candidates are requested to attend a Walk In Interview at CODEC Bhaban, Plot - 02, Road-02, Lake Valley R/A, Foys Lake, Khulshi, Chattogram on 15 October 2024 from 10am - 2pm.