Job Description

Title: Finance and Admin Officer

Company Name: UCEP Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Teknaf, Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor’s/Master’s/MBA in Accounting or Finance with at least 2nd division/class at all levels.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Ensuring access to safe, equitable, inclusive learning opportunities for adolescents and youth in camps and host communities creating a pathway towards sustainable solutions to self-reliance under the Bureau of Population, Refugees, and Migration (BPRM) project.
∎ The overall goal of this program is to improve the protection, wellbeing and development of adolescents and youth of Rohingya and Host communities through integrated, safe, and accountable delivery of education, child protection, livelihoods, and skills development services.
∎ Nature of Job: Project Staff
∎ Job Duration: For 10 months
∎ Job Location: Ukhia/Teknaf

Job Responsibilities:
∎ To contribute implementing UCEP Bangladesh’s values, vision, mission and goals, and development of future strategy documents as needed.
∎ To ensure that all financial and accounting functions of UCEP Bangladesh and all its entities comply with UCEP Bangladesh and national financial management and compliance related policies.
∎ To ensure proper use and management of Enterprise Resource Planning (ERP), Quick book, Tally and other automated tools and software for financial and accounts management.
∎ To maintain proper (electronic and hard copy) record keeping, books of accounts and ensure full transparency of decision making in regard to accounts related transactions including Provident Fund and Gratuity Fund at central and regional level.
∎ To prepare vouchers with reference numbers and relevant supporting documents in compliance with UCEP Bangladesh policies.
∎ To ensure posting the transaction in the accounting software in proper accounts head / budget code / project code.
∎ To ensure strict compliance, proper approval and documentation for disbursement of payments to vendors / clients etc.
∎ To assist for timely preparation of payroll and payout.
∎ To assist to prepare project wise accounting of expenses following approved budget.
∎ To assist to prepare monthly budget variance report and disseminate to respective cost centers at central and regional level.
∎ To ensure deduction of VAT & IT at source as per government rules and thereafter timely deposits in government treasury.
∎ To provide necessary support and cooperation for auditing by the internal / external / other audit teams.
∎ To provide necessary support for effective coordination with Programmes, HRM and Administration and other departments as necessary for efficient management of financial functions.
∎ To ensure proper documentation both electronic and hard copies of all financial records.
∎ To assist in all asset related transactions, its proper recording and verify updated inventory records of all assets in coordination with relevant teams.
∎ To check the correctness & accuracy of all bills, papers and documents before disbursement and prepare vouchers.
∎ To maintain books of accounts for partnership projects separately if necessary.
∎ To maintain day-to-day accounts including petty cash management.
∎ To assist for banking related activities and prepare monthly bank reconciliation on time.
∎ To provide support to procurement processes as per requirement.
∎ To contribute to various committees as per decision of the management.
∎ To carry out all sorts of activities regarding purchase of goods and services for the smooth operation at regional level.
∎ To prepare purchase documents (tender notice, tender schedule, terms of reference, purchase proceedings, comparative statement of the bidders etc. in case of purchase through sealed tender and press tender) and ensure timely procurement and supply of Teaching Training Material (TTM), training tools/equipment, and other materials and services.
∎ To collect spot quotations in case of spot tender and ensure timely procurement of the goods and services.
∎ To develop an annual work schedule to ensure proper functioning and maintenance of all assets, establishments, utility services etc. and ensure its implementation.
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ To maintain strict confidentiality of information, documents and other internal and external communications.
∎ To carry out any other relevant tasks assigned by supervisor as and when necessary.
∎ Safeguarding:
∎ UCEP Bangladesh is dedicated to creating a safe and respectful work environment, free from any form of misconduct such as sexual harassment, exploitation, abuse, lack of integrity, and financial impropriety. It is imperative that our staff actively safeguard the well-being of children, young individuals, and adults consistently. We require all team members and volunteers to uphold this commitment in accordance with our Code of Conduct and PSEAH policies. We place utmost importance on recruiting individuals who wholeheartedly embrace and exemplify this dedication in their work with us.

Additional Requirements:
∎ Age at most 35 years
∎ 2 years of relevant professional experience in finance and admin in a large organization.
∎ Good command of communication skills both in Bangla and English.
∎ Excellent computer operating skills including MS Office packages and trained in ERP and other accounting related latest software and tools etc.
∎ Self-motivated, adaptable and team player.
∎ Ability and willingness to travel frequently.
∎ Willingness to transfer at any place where UCEP has its activities.
∎ Management has the right to make exceptions based on qualifications.

Salary:
∎ Gross Salary 45,000/- (Including all fringe benefits and allowances: PF, Gratuity and others) Income Tax or any other statutory deductions will be as per government rules and UCEP policies.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 10 Dec 2023

Company Information:
∎ 2 Dec 2023
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.

Category: NGO/Development

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