Head of Station Administration

Job Description

Title: Head of Station Administration

Company Name: SQ Group

Vacancy: --

Age: at most 35 years

Location: Mymensingh (Bhaluka)

Experience:
∎ 8 to 12 years
∎ The applicants should have experience in the following business area(s):Garments, Architecture Firm, Dyeing Factory

Published: 21 Sep 2024

Education:
∎ Bachelor of Business Administration (BBA)

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ Experience of handling plant administration activities.
∎ Candidates from Army background will be given preference.
∎ Candidates willing to stay at Company dormitory or relocating/residing in Bhaluka, Mymensingh will be preferred.
∎ Experience of handling plant administration activities.
∎ Candidates from Army background will be given preference.
∎ Candidates willing to stay at Company dormitory or relocating/residing in Bhaluka, Mymensingh will be preferred.

Responsibilities & Context:
∎ Jointly with supervisor develop a plan for administration services; Submit annual plan to management.
∎ Identify and analyze budget requirements from past data and forthcoming requirements forecast; Submit budget to management for approval.
∎ Monitor procurement process for approved budget; Track all approved services and deliverables; Take approvals for specific or special requests with appropriate justification.
∎ Manage and allocate responsibilities to administration staff; Review daily checklist of activities.
∎ Review scheduled maintenance activities; Communicate to respective department heads of undertaken future activities and precautions required if any.
∎ Review and approve all administration related bills and invoices
∎ Identify external vendor requirements for different services.
∎ Receive long list of vendors identified for empanelment from subordinates; Identify and approve final vendor for empanelment based on performance criteria.
∎ Assess vendors based on quality, price and time of services.
∎ Approve renewals of contracts for security, housekeeping, hospitality, catering vendors.
∎ Approve vendor contract terms and conditions; Review job and evaluate/assess optimal allocation of deployed workforce.
∎ Track adequate supervision of the daily operations; Review performance reports and take action as necessary.
∎ Identify the security threats/requirements of plant, approach area and entire station facilities.
∎ Approve and track allocation and arrangement of deployment of guards; Review security manual policies periodically.
∎ Monitor routine activities; Liaise with service provider for necessary reviews; Review training methods used for guards
∎ Approve transport policy; Periodically review and approve changes.
∎ Monitor company owned vehicles usage as per norms; Provide necessary guidelines for upkeep/ maintenance.
∎ Provide approvals on necessary transport related bills and services.
∎ Track necessary operational guidelines to all staff and vendor employees across hospitality and housekeeping activities; Receive feedback reports; Take action on negative feedback as required.
∎ Track daily maintenance of plant unit facility management; Take daily updates and review from staff.
∎ Monitor discipline in visitor management and security.
∎ Track maintenance and upkeep activities of guesthouse; Provide necessary approvals for usage and management
∎ Track team performance at an overall and individual level and provide support/ guidance wherever required to ensure achievement of yearly plans.
∎ Manage effective resource allocation across different teams, enhance the capability quotient of team members and drive higher team engagement through appropriate HR interventions
∎ Jointly with supervisor develop a plan for administration services; Submit annual plan to management.
∎ Identify and analyze budget requirements from past data and forthcoming requirements forecast; Submit budget to management for approval.
∎ Monitor procurement process for approved budget; Track all approved services and deliverables; Take approvals for specific or special requests with appropriate justification.
∎ Manage and allocate responsibilities to administration staff; Review daily checklist of activities.
∎ Review scheduled maintenance activities; Communicate to respective department heads of undertaken future activities and precautions required if any.
∎ Review and approve all administration related bills and invoices
∎ Identify external vendor requirements for different services.
∎ Receive long list of vendors identified for empanelment from subordinates; Identify and approve final vendor for empanelment based on performance criteria.
∎ Assess vendors based on quality, price and time of services.
∎ Approve renewals of contracts for security, housekeeping, hospitality, catering vendors.
∎ Approve vendor contract terms and conditions; Review job and evaluate/assess optimal allocation of deployed workforce.
∎ Track adequate supervision of the daily operations; Review performance reports and take action as necessary.
∎ Identify the security threats/requirements of plant, approach area and entire station facilities.
∎ Approve and track allocation and arrangement of deployment of guards; Review security manual policies periodically.
∎ Monitor routine activities; Liaise with service provider for necessary reviews; Review training methods used for guards
∎ Approve transport policy; Periodically review and approve changes.
∎ Monitor company owned vehicles usage as per norms; Provide necessary guidelines for upkeep/ maintenance.
∎ Provide approvals on necessary transport related bills and services.
∎ Track necessary operational guidelines to all staff and vendor employees across hospitality and housekeeping activities; Receive feedback reports; Take action on negative feedback as required.
∎ Track daily maintenance of plant unit facility management; Take daily updates and review from staff.
∎ Monitor discipline in visitor management and security.
∎ Track maintenance and upkeep activities of guesthouse; Provide necessary approvals for usage and management
∎ Track team performance at an overall and individual level and provide support/ guidance wherever required to ensure achievement of yearly plans.
∎ Manage effective resource allocation across different teams, enhance the capability quotient of team members and drive higher team engagement through appropriate HR interventions
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Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Mymensingh (Bhaluka)

Company Information:
∎ SQ Group
∎ Corporate Head Office, Concord I-K Tower, Level 4, Plot - 2, Block- CEN (A), North Avenue, Gulshan- 2, Dhaka-1212

Address::
∎ Corporate Head Office, Concord I-K Tower, Level 4, Plot - 2, Block- CEN (A), North Avenue, Gulshan- 2, Dhaka-1212

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 21 Oct 2024

Category: Garments/Textile