Logistics Officer - Supply Chain Management (re-advertisement)

Job Description

Title: Logistics Officer - Supply Chain Management (re-advertisement)

Company Name: Action Contre la Faim (ACF)

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Minimum Graduate Certificate in Business Studies Preferably Maters in Supply Chain Management.
∎ Skills Required: Computer skill

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): INGO, Supply Chain Management and Procurement

Job Context:
∎ Contract Duration: 31 December 2022
∎ Start Date: ASAP
∎ Location: Cox`s Bazar
∎ Purchase and Supply Chain Management of Action Against Hunger and Partners.

Job Responsibilities:
∎ Objective 1: Prepare the procurement process. The supply support is responsible for:
∎ Gathering all documentation required in relation to the procurement requests/quotations received
∎ Making sure the information on the documentation is clear and that he understands it
∎ Under the supervision of his line manager, updates the Procurement Follow up (PFU)
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc...)
∎ Makes sure he fully understands the request
∎ Objective 2: Consult the market using the required and appropriate procurement procedure (ACF/Donor). The supply support is responsible for:
∎ Respecting and implementing ACF's/Donors' principles when consulting the market
∎ Respecting and implementing ACF's / Donors' procurement procedures
∎ Identifies the procurement procedure to apply, under the supervision of his line manager
∎ Identifies the best suppliers to be consulted
∎ Submits ACF's requests to those suppliers
∎ Collects the suppliers' answers
∎ Objective 3: Purchase, using the required procurement procedure as per ACF/Donor rules, in search of the best offer for ACF. The supply support is responsible for:
∎ Participating in the selection of the supplier
∎ Negotiating with the supplier
∎ Managing the validity and the quality of the documents and obtaining the required validations to be able to procure
∎ Selects the best suitable supplier, according to the pre-defined criteria or participates in the selection process under the supervision of his line manager
∎ Negotiates with the selected suppliers to get the best possible offers for ACF
∎ Prepares the internal documents required to do the procurement and submits them for required validations
∎ Objective 4: Closes the procurement process. The supply support is responsible for:
∎ Organizing the reception of the goods/works/services ordered
∎ Checking and validating the supplier invoices
∎ Filing and archiving the documentation related to the procurement as per ACF procedures
∎ Organizes the reception of the purchase between the supplier and requester
∎ Ensures transfer of responsibility with the internal consignee (requester/stock)
∎ Collects, verifies and validates the invoices related to the procurement he/she has done
∎ Archives and saves all documentation related to the procurement, as defined by ACF
∎ Objective 5: Participates in the compilation/ production of information of the department. The supply support is responsible for:
∎ Compiling and capitalizing the data regarding « suppliers » and «goods, works and services
∎ Participating in the elaboration of documents related to procurement
∎ Compile and ensure accuracy of the reporting data for procurement
∎ Updates the internal documents regarding suppliers (supplier list, supplier files, contract follow up, etc.)
∎ Updates the internal documents regarding goods, works and services purchased (catalogue, price lists, technical specs, samples, etc.
∎ Participates in the elaboration of internal coordination/ communication documentation (cash forecasts, etc...)
∎ Compile the information necessary for reporting on procurement, as defined by the his supervisors
∎ Objective 6 : Administration of Link (ACF Supply Chain Module Online System):
∎ Follow up the procurement lines submitted by the concerned departments.
∎ Check the technical specifications and relevant information of the procurement lines.
∎ Assist Senior Logistics Manager for the validation of the checked lines with necessary coordination from the finance department.
∎ Create Market, necessary procurement procedures in the system for SCM stage-2.
∎ Closing the line in the system after the appropriate information confirmation from the concerned requester in the system (SCM stage-3)
∎ Requesting and follow-up of the upper base lines from the base to capital and HQ (if needed)
∎ Trouble shooting of the system errors in coordination with the technical line managers.
∎ Train the users of link navigation.
∎ Objective 7: Support partner's' procurement:
∎ Follow-up the procurement process of the partners, when there are partner-based projects.
∎ Guide and assist partners to have proper procurement processes in place to meet donor guidelines.
∎ To standardize the procurement process of partners to reduce differences.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Negotiating skills
∎ Good organizing capacity
∎ Hard working and ability to work under pressure
∎ Excellent verbal and written communication skills in both English and Bangla.

Salary: Tk. 55000 (Monthly)

Compensation & Other Benefits:
∎ Festival Bonus: 1-month basic salary twice per year.
∎ Provident Fund: 7.5% of Basic Salary.
∎ Performance Bonus: Depending on performance.
∎ End of Contract Benefits: As per organization policy.
∎ Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year).
∎ Group Life insurance and Group Personal Accidental Insurance.
∎ 18 days of paid annual leave per year.
∎ 10 days of paid casual leave per year.
∎ Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar week's maternity leave
∎ Paternity Leave, Compassionate Leave and Marriage Leave.
∎ Birth Allowance and Marriage Allowance.
∎ Mobile Allowance and Food Allowance.
∎ Free and unlimited access to the certifying e-learning platform Cross knowledge.
∎ Participation to external training costs upon eligibility of the request.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 31 Jan 2022

Company Information:
∎ 24 Jan 2022
∎ Action Contre la Faim (ACF)
∎ Address : Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Web : www.actioncontrelafaim.org
∎ Business : Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).

Category: NGO/Development

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