MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Community Development Centre-CODEC

Vacancy: 1

Location: Chattogram

Salary: Tk. 50000 (Monthly)

Experience:
∎ 2 to 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency, Micro-Credit

Published: 19 May 2025

Education:
∎ Master of Development Studies (MDS), Bachelor of Social Science (Pass)
∎ The incumbent should possess a Bachelor (Hons) and master’s degree in development studies/Statistics/Social Science from a UGC-approved university.

Requirements:

Additional Requirements:
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Experience of working in enterprise development-related projects will be an added advantage.
∎ Strong technical knowledge in reporting through online-based management information system.
∎ Excellent competence in working with MS Office packages.
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be an added advantage.
∎ Good interpersonal and communication skills.
∎ Working Experience
∎
∎ Knowledge and Skills

Responsibilities & Context:
∎ To adopt resource efficient, cleaner production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote the circular economy.
∎ To increase technical knowledge and capacity of the MEs
∎ Promotion of branding opportunities for dairy MEs.
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively.
∎ Monitor the implementation of project-level activities by visiting the fields frequently.
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols.
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms.
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and revisiting project participants.
∎ Implement the real-time data collection using tab/mobile applications.
∎ Input verified data into relevant databases or software systems.
∎ Perform data cleaning to remove duplications, errors, or inconsistencies.
∎ Ensure that the integrity of data is maintained throughout the entry process.
∎ Maintain organized and accessible records of all data and activities.
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report.
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management.
∎ Ensure that all the documentation is up-to-date and well aligned with organizational policies, regulations and guidelines.
∎ Capture key lessons, document best practices and case stories.
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as making extensive field visits on a regular basis.
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the CODEC.
∎ Background
∎ Community Development Centre (CODEC) is going to implement a sub-project titled Promoting resilient green growth in dairy sub-sector through ensuring RECP’ as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART) Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Cattle & Buffalo sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Community Development Centre (CODEC)
∎
∎ Sub-project Objectives
∎
∎ Sub-project Working Areas
∎ The sub-project will cover 04 upazilas of Chattogram districts.
∎
∎ Duration
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎
∎ Duties and Responsibilities
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Data Verification, Entry and Cleaning
∎ MIS Reporting and Documentation
∎ Other Responsibilities

Compensation & Other Benefits:
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Chattogram

Apply Procedure:

Hard Copy:
∎ Interested candidates are requested to send their updated CV, along with two recent passport size photograph and photocopy of all academic and experience certificate, photocopy of national ID card and an application address to the Executive Director, Community Development Centre (CODEC), Plot-02, Road-02, Lake Valley R/A, Foy`s Lake, Khulshi, Chattogram latest within May 26, 2025 marking the position applied for on the envelope.
∎ Due to large number of applications received only short listed candidates will be contacted. CODEC is an equal opportunities employer and does not discriminate based on gender, religion, background or differently-able person.
∎ Female candidates are highly encouraged to apply.

Company Information:
∎ Community Development Centre-CODEC
∎ Plot-02, Road-02, Lake Valley R/A, Hazi Jafor Ali Road, Foy's Lake, Khulshi, Chattogram, Bangladesh.
∎ CODEC is a National NGO, working with the disadvantage coastal and fisherflok communities for their socio-cultural and economic development.

Address::
∎ Plot-02, Road-02, Lake Valley R/A, Hazi Jafor Ali Road, Foy's Lake, Khulshi, Chattogram, Bangladesh.
∎ CODEC is a National NGO, working with the disadvantage coastal and fisherflok communities for their socio-cultural and economic development.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 26 May 2025

Category: NGO/Development