MIS and Documentation Officer

Job Description

Title: MIS and Documentation Officer

Company Name: Programme for Community Development (PCD)

Vacancy: 01

Age: at most 35 years

Location: Pabna

Minimum Salary: Tk. 50000 (Monthly)

Experience:
∎ At least 3 years

Published: 20 Feb 2025

Education:
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ 7.0 Working Experience
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ 8.0 Knowledge and Skills
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ 9.0 Age Limit
∎ Maximum 35 years of age on the last date of application.
∎ 7.0 Working Experience
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ 8.0 Knowledge and Skills
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ 9.0 Age Limit
∎ Maximum 35 years of age on the last date of application.

Responsibilities & Context:
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Programme for Community Development (PCD)
∎ 1.0 Background
∎ Programme for Community Development (PCD) is going to implement a sub-project titled ‘Promoting Resilient Green Growth in Dairy Sub-sector through ensuring RECPÕas part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Cattle & Buffalo sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Programme for Community Development (PCD).
∎ 2.0 Sub-project Objectives
∎ To adopt resource efficient, cleaner production and good farming practices.
∎ To adopt climate resilient technologies.
∎ To promote circular economy.
∎ To increase technical knowledge and capacity of the MEs
∎ Promotion of branding opportunities for dairy MEs.
∎ 3.0 Sub-project Working Areas
∎ The sub-project will cover Pabna districts.
∎ 4.0 Duration
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ 5.0 Duties and Responsibilities
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Programme for Community Development (PCD)

Skills & Expertise:

Compensation & Other Benefits:
∎ Monthly consolidated salary is BDT 50,000/-
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎ Monthly consolidated salary is BDT 50,000/-
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Pabna

Apply Procedure:

Hard Copy:
∎ Two Passport Size Photo, NID, All Educational & Experience Certificate Photocopy with valid Phone Number.
∎ Executive Director
∎ Programme for Community Development (PCD)
∎ Radhanagar Moktobmore, Pabna-6600

Company Information:
∎ Programme for Community Development (PCD)
∎ Programme for community Development( PCD) Radhanagar, Moktobmore, Pabna. Pabna-6600
∎ https://pcdbd.org/

Address::
∎ Programme for community Development( PCD) Radhanagar, Moktobmore, Pabna. Pabna-6600
∎ https://pcdbd.org/

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 22 Mar 2025

Category: NGO/Development