Personal Assistant/Secretary to the Managing Director & Editor

Job Description

Title: Personal Assistant/Secretary to the Managing Director & Editor

Company Name: Dhaka Times

Vacancy: --

Age: at least 30 years

Location: Dhaka

Salary: Negotiable

Experience:
∎ 3 to 5 years
∎ The applicants should have experience in the following business area(s):Newspaper/Magazine, Embassies/Foreign Consulate, Engineering Firms, Consulting Firms, Travel Agent, Real Estate, Group of Companies, Immigration/Visa Processing, Online Newspaper/ News Portal

Published: 22 Apr 2025

Education:
∎ Bachelor/Honors, Masters

Requirements:

Additional Requirements:
∎ Age at least 30 years
∎ Only male candidate is allowed to apply and age can be relaxed, if found sufficiently intelligent & potential.
∎ Proven experience in roles such as Personal Secretary, Executive Assistant, or Public Relations Officer.
∎ Must be smart, sincere, trust worthy, and possess a pleasant personality with a strong sense of professionalism.
∎ Strong interpersonal and communication skills, with the ability to work effectively in a multidisciplinary environment.
∎ Excellent time management and organizational skills with the ability to prioritize tasks and meet tight deadlines.
∎ Must be proactive, innovative, and capable of working independently as well as under pressure.
∎ High level of discretion, confidentiality, and integrity in handling sensitive information.
∎ Strong problem-solving ability, with great attention to detail and a high degree of accuracy.
∎ Willingness to work extended hours, including weekends, if required.
∎ Must be self-motivated, resourceful, and committed to continuous learning & development.
∎ Must be well groomed, articulated and intelligent.
∎ Must possess good written and oral communication skills both in English & Bangla.
∎ Must be well competent/conversant in computer literacy & knowledge.

Responsibilities & Context:
∎ Assist the MD & Editor in managing all daily affairs of the office with utmost confidentiality.
∎ Maintain the MD’s calendar by coordinating appointments, meetings, conferences, and events.
∎ Act as the first point of contact for calls, emails, and correspondence; greet guests and prioritize as needed.
∎ Manage the day-to-day other activities including note-taking, filing, scheduling.
∎ Maintain and preserve confidential documents, records, and important files systematically.
∎ Take dictation and compose correspondence on behalf of the MD & Editor.
∎ Communicate effectively with individuals, government, private, and international organizations.
∎ Handle all types of official, business, and other correspondence independently.
∎ Compose confidential letters and memorandums in response to inquiries in both Bangla and English.
∎ Make domestic and international travel arrangements, including flight, hotel, visa, transportation, and venue booking.
∎ Ensure proper coordination of site visits, meetings, and events involving the MD & Editor.
∎ Occasionally accompany the MD & Editor during travel to assist with note-taking and logistical support.
∎ Arrange and coordinate internal/external meetings, prepare agendas, collect materials, and record minutes.
∎ Circulate minutes and follow up with stakeholders on assigned action items.
∎ Prepare reports, presentations, and briefing materials for the MD & Editor.
∎ Support in planning and execution of professional conferences, training sessions, and strategic meetings.
∎ Liaise with government officials, media, private stakeholders and others.
∎ Serve as a central coordination point for communication among departments and external bodies.
∎ Follow up with concerned persons on tasks assigned by MD & Editor and report progress.
∎ Manage secretarial functions for the MD & Editor.
∎ Manage databases of contracts, and engagements.
∎ Draft meeting agendas, coordinate documentation, take minutes, and ensure follow-up on action points
∎ Manage social media activities of the MD & Editor or organization as needed.
∎ Executive & Administrative Support
∎ Communication & Correspondence
∎ Travel & Event Management
∎ Meeting & Documentation
∎ Liaison & Coordination
∎ Secretarial Duties

Skills & Expertise:

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Male

Job Location: Dhaka

Job Highlights:
∎ Communication Computer skill, Conversation, Document scanning, Email Communications, Good communication skills, Good convincing ability, MICROSOFT OFFICE

Apply Procedure:

Email your CV:
∎ Send your CV to the given email hr.dhakatimes24@gmail.com or Email your CV from My Bdjobs account

Company Information:
∎ Dhaka Times
∎ 44, Eskaton Garden, Ramna, Dhaka - 1000

Address::
∎ 44, Eskaton Garden, Ramna, Dhaka - 1000

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 4 May 2025

Category: Receptionist/PS