Personal Secretary to Chairman

Job Description

Title: Personal Secretary to Chairman

Company Name: Akij Resources

Vacancy: 1

Age: at least 30 years

Location: Dhaka

Salary: Negotiable

Experience:
∎ At least 4 years
∎ The applicants should have experience in the following business area(s):Manufacturing (FMCG), Group of Companies, Cement Industry, Steel

Published: 16 Apr 2025

Education:
∎ Bachelor/Honors, Masters

Requirements:

Additional Requirements:
∎ Age at least 30 years

Responsibilities & Context:
∎ Manage the chairman’s schedules, including meetings, appointments, and travel arrangements, and prepare & review documents, reports, and presentations.
∎ Manage confidential information with discretion and professionalism & coordinate between the chairman and internal/external stakeholders.
∎ Maintain contact with related government and non-government offices for any official program that the chairman is involved with.
∎ Draft, proofread, and edit emails, letters, and other correspondence; serve as the primary point of contact for the chairman; and facilitate communication and follow-up on requests and tasks.
∎ Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items, and assist in planning and executing company events, conferences, and business trips.
∎ Maintain an organized and efficient office environment and ensure all office supplies and equipment are stocked and functioning, as well as liaise with IT and facilities departments to address any office-related issues.
∎ Assist in the management and execution of special projects as assigned by the chairman, monitor project timelines, and ensure deadlines are met.
∎ Organize and maintain digital and physical files and records, and ensure documents are filed appropriately and are easily accessible.
∎ We are seeking an ambitious and highly self-driven personal secretary to support the secretariat team and AKIJ Resource’s chairman with his/her daily administrative tasks and business activities.The perfect candidate will be incredibly meticulous, possess outstanding communication abilities, and be able to manage multiple tasks with ease.
∎ Manage the chairman’s schedules, including meetings, appointments, and travel arrangements, and prepare & review documents, reports, and presentations.
∎ Manage confidential information with discretion and professionalism & coordinate between the chairman and internal/external stakeholders.
∎ Maintain contact with related government and non-government offices for any official program that the chairman is involved with.
∎ Draft, proofread, and edit emails, letters, and other correspondence; serve as the primary point of contact for the chairman; and facilitate communication and follow-up on requests and tasks.
∎ Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items, and assist in planning and executing company events, conferences, and business trips.
∎ Maintain an organized and efficient office environment and ensure all office supplies and equipment are stocked and functioning, as well as liaise with IT and facilities departments to address any office-related issues.
∎ Assist in the management and execution of special projects as assigned by the chairman, monitor project timelines, and ensure deadlines are met.
∎ Organize and maintain digital and physical files and records, and ensure documents are filed appropriately and are easily accessible.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A, Provident fund, Insurance, Gratuity
∎ Salary Review: Yearly
∎ Lunch Facilities: Partially Subsidize
∎ Festival Bonus: 2
∎ Earned Leave
∎ Leave Encashment

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Male

Job Location: Dhaka

Job Highlights:
∎ The ideal candidate must demonstrate high levels of integrity, confidentiality, and efficiency, with the ability to manage complex schedules, handle sensitive information, and communicate effectively with internal and external stakeholders.

Company Information:
∎ Akij Resources
∎ 198 Bir Uttam Mir Shawkat Sarak, Dhaka 1208
∎ Akij Resources Limited also known as ARL was founded in April 2020 with a mission to ensure best quality products and services to the customers through continuous improvement that benefits society and environment.

Address::
∎ 198 Bir Uttam Mir Shawkat Sarak, Dhaka 1208
∎ Akij Resources Limited also known as ARL was founded in April 2020 with a mission to ensure best quality products and services to the customers through continuous improvement that benefits society and environment.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 30 Apr 2025

Category: HR/Org. Development