Procurement Assistant

Job Description

Title: Procurement Assistant

Company Name: Christian Commission for Development in Bangladesh (CCDB)

Vacancy: 1

Age: 25 to 35 years

Location: Gazipur

Salary: Tk. 28000 - 30000 (Monthly)

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 19 May 2025

Education:
∎ Degree (Pass)/Bachelor's degree in Business Administration/Supply Chain Management/Logistic or a related academic.

Requirements:

Additional Requirements:
∎ Age 25 to 35 years
∎ Minimum of 2 (two) years of work experience in relevant field.
∎ Proven experience as a procurement assistant or in a similar role is a plus.
∎ Ability to work under pressure.
∎ Require skill in preparing report both in English and Bangla.
∎ Strong communication skills.
∎ Familiarity with procurement software/tools is an advantage.
∎ Strong analytical and problem-solving skills.
∎ Excellent communication and negotiation abilities.
∎ Attention to detail and a high level of accuracy.
∎ Ability to work independently and as part of a team.
∎ Proficiency in Microsoft Office (Word, Excel, Outlook).
∎ Knowledge of procurement regulations and best practices is preferred.
∎ Willingness to learn and adapt to changing procurement processes.
∎ Integrity and ethical behavior in handling sensitive procurement information.
∎ Cultural sensitivity and ability to respect and work well with people from different backgrounds and disciplines.
∎ Willingness to visit and stay at remote area.

Responsibilities & Context:
∎ Sourcing Suppliers: Conduct market research to identify potential suppliers/vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database.
∎ Purchase Order Management: Assist in the developing and processing of purchase/work orders maintaining compliance issues. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
∎ Vendor Communication: Communicate with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
∎ Inventory Control: Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory.
∎ Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders, contracts, warranty documents. Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed. Ensure accurate and up-to-date documentation is maintained for audit purposes.
∎ Compliance and Policy Adherence: Ensure compliance with procurement policies and procedures. Assist in the evaluation and qualification of new suppliers. Stay up-to-date with procurement regulations and policy best practices.
∎ Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
∎ Administrative Support: Provide administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence.
∎ Any task assigned by the management.
∎ Job Context:
∎ The Christian Commission for Development in Bangladesh (CCDB) is a leading non-governmental organization dedicated to fostering a just and caring society since 1973. As part of its commitment to climate resilience and sustainable development, CCDB is seeking a Procurement Assistant for the Promoting Climate Resilient Community in Bangladesh (PCRCB Project – Phase II).
∎
∎ The Procurement Assistant will play a vital role in supporting the procurement process by assisting with sourcing suppliers, managing purchase orders and ensuring timely delivery of goods and services.
∎
∎ Job Responsibilities:
∎ Sourcing Suppliers: Conduct market research to identify potential suppliers/vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database.
∎ Purchase Order Management: Assist in the developing and processing of purchase/work orders maintaining compliance issues. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
∎ Vendor Communication: Communicate with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
∎ Inventory Control: Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory.
∎ Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders, contracts, warranty documents. Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed. Ensure accurate and up-to-date documentation is maintained for audit purposes.
∎ Compliance and Policy Adherence: Ensure compliance with procurement policies and procedures. Assist in the evaluation and qualification of new suppliers. Stay up-to-date with procurement regulations and policy best practices.
∎ Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
∎ Administrative Support: Provide administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence.
∎ Any task assigned by the management.

Compensation & Other Benefits:
∎ Provident fund, Gratuity
∎ Festival Bonus: 1

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Gazipur

Read Before Apply: Must mention the position name in your application. Please do not apply multiple time for this position.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email hr@ccdbbd.org

Company Information:
∎ Christian Commission for Development in Bangladesh (CCDB)
∎ 88 Senpara Parbata, Mirpur 10, Dhaka
∎ www.ccdbbd.org

Address::
∎ 88 Senpara Parbata, Mirpur 10, Dhaka
∎ www.ccdbbd.org

Application Deadline: 29 May 2025

Category: NGO/Development