Procurement Officer

Job Description

Title: Procurement Officer

Company Name: Uttaran

Vacancy: 2

Age: at most 45 years

Location: Lakshmipur, Noakhali ...

Salary: Tk. 30000 - 50000 (Monthly)

Experience:
∎ At least 3 years

Published: 7 May 2025

Education:
∎ Master of Commerce (MCom) in Accounting, Master of Business Administration (MBA) in Accounting
∎ Master's in Accounting/ Finance/ Statistics/ Business administration or relevant subject
∎ Master's in Accounting/ Finance/ Statistics/ Business administration or relevant subject

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Minimum 3 years experiences of working in relevant position at local and national NGOs.
∎ The applicants should have experience in the following area(s): Procurement, supply chain and stock management
∎ Database management, General Accounting, transportation, Sound Knowledge of Microsoft Office Package
∎ Employment Status: Contractual- Fixed Term Contract
∎ Minimum 3 years experiences of working in relevant position at local and national NGOs.
∎ The applicants should have experience in the following area(s): Procurement, supply chain and stock management
∎ Database management, General Accounting, transportation, Sound Knowledge of Microsoft Office Package
∎ Employment Status: Contractual- Fixed Term Contract

Responsibilities & Context:
∎ Developing procurement strategies that are inventive and cost-effective.
∎ Sourcing and engaging reliable suppliers and vendors based on the organization's requirement.
∎ Negotiating with suppliers and vendors to secure advantageous terms and deadlines.
∎ Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
∎ Monitor and update relevant department regarding price and fluctuation of goods and services.
∎ Building and maintaining long-term relationships with vendors and suppliers.
∎ Accelerating to issues purchase orders and organizing and confirming delivery of goods and services.
∎ Having the strong understanding on management of procurement compliance.
∎ Excellent interpersonal, networking, communication, negotiation skills;
∎ Purchase goods required for official purpose maintaining national and international compliance standard;
∎ Ensure efficiency and effectiveness of all procurement and supply documents accordingly.
∎ Sound knowledge of update filing system and documentations.
∎ Ability to maintain strict confidentiality and uphold the integrity of the organization;
∎ Have sound knowledge of technical skill on screening the value, quality and price of the products related documents.
∎ Review of the purchase requisition (PR) with necessary budget provision and approval.
∎ Prepare Request for proposal (RFP) Request for Quotation (RFQ), Expression of Interest (EOI)) Comparative Statement (CS) and Purchase Order (PO) for Procurement and take necessary approval from the authority
∎ Manage and procure the goods and service as per Procurement policy of Uttaran and donor agencies compliance
∎ Timely procuring of goods and services through direct purchase, quotation collection, following tender process and also framework agreement with vendors as required
∎ Manage all kinds of contracts including supply, transport and rental contracts.
∎ Prepare and keep update procurement monitoring chart (PMC) and share it to senior management each month.
∎ Maintain the tracking number of Purchase requisition (PR) Request for quotation (RFQ) purchase order (PO) and all kinds of agreements.
∎ Maintain and proper archive procurement related records and documentation for auditing purposes
∎ Prepare supply plan to work with Project personnel and Logistics guys
∎ Explore the local market physically to identify potential suppliers/vendor as when required
∎ Receive and check the supplier's delivery slip based on the Purchase Order, prepares the reception form if need and Internal delivery note.
∎ Daily store register maintained according to store requisition and materials dispatch, sharing with supervisor.
∎ sound knowledge of assets disposal process.
∎ Manage accommodation facilities of staff and visitors as per requirement.
∎ Able to frequently travel to uttaran others office as per the management demand.
∎ Prepare supplier price list explore the market.
∎ Update the supplier enlistment as per the demand of uttaran.
∎ Maintain the goods receive note (GRN) and service receive note (SRN) accordingly.
∎ Manage the Uttaran general stock accordingly.
∎ Performing risk assessments on potential contracts and agreements.
∎ Work closely with the legal department to ensure contract terms are favorable to the organizations.
∎ Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
∎ Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
∎ Attend meetings with the legal team, engineering team, vendors and suppliers.
∎ Compliance with Govt. rules and regulations (VAT, Tax and Procurement related Govt. Circular).
∎ Skills on Anti-Terrorism financing management and Block Party Screening (BPS).
∎ Compliance with organizations policies like Safeguarding policy, Gender policy, Child Protection policy, Zero Tolerance Policy, etc.
∎ Preparing procurement reports.
∎ To ensure value for money for each & every procurement.
∎ Perform any other duties assigned by the Supervisor
∎ Job Context
∎ Uttaran is an NGO working in Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged community people. Uttaran is a people-centered organization using a rights-based approach to alleviate poverty, diversify livelihood opportunities and empower poor communities of Bangladesh.
∎ Uttaran invites applications for the vacant position titled- Procurement Officer for the different projects of Uttaran. We are looking for the innovative procurement officers to work our project procurement team. You will spearhead the purchasing process from selecting suppliers to ensuring stock optimization, as well as provide guidance on sourcing and procurement processes.
∎ Procurement officers will be the supply chain and logistics expert who will specialize in implementing cost-effective purchases of all goods and services, as required by the organization. Ensuring quality control and adhering to the Uttaran’s policies and procedures on procurement and supply chain management will be some of your main priorities when carrying out this role.
∎ Working Area:
∎ Noakhali/Laxmipur Area
∎ Asasuni, Satkhira Area
∎ Job Title: Procurement Officer
∎ Reports to: Senior Officer Procurement and Logistic and Project Coordinator
∎ Procurement Officer Job Responsibilities:
∎ Developing procurement strategies that are inventive and cost-effective.
∎ Sourcing and engaging reliable suppliers and vendors based on the organization's requirement.
∎ Negotiating with suppliers and vendors to secure advantageous terms and deadlines.
∎ Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
∎ Monitor and update relevant department regarding price and fluctuation of goods and services.
∎ Building and maintaining long-term relationships with vendors and suppliers.
∎ Accelerating to issues purchase orders and organizing and confirming delivery of goods and services.
∎ Having the strong understanding on management of procurement compliance.
∎ Excellent interpersonal, networking, communication, negotiation skills;
∎ Purchase goods required for official purpose maintaining national and international compliance standard;
∎ Ensure efficiency and effectiveness of all procurement and supply documents accordingly.
∎ Sound knowledge of update filing system and documentations.
∎ Ability to maintain strict confidentiality and uphold the integrity of the organization;
∎ Have sound knowledge of technical skill on screening the value, quality and price of the products related documents.
∎ Review of the purchase requisition (PR) with necessary budget provision and approval.
∎ Prepare Request for proposal (RFP) Request for Quotation (RFQ), Expression of Interest (EOI)) Comparative Statement (CS) and Purchase Order (PO) for Procurement and take necessary approval from the authority
∎ Manage and procure the goods and service as per Procurement policy of Uttaran and donor agencies compliance
∎ Timely procuring of goods and services through direct purchase, quotation collection, following tender process and also framework agreement with vendors as required
∎ Manage all kinds of contracts including supply, transport and rental contracts.
∎ Prepare and keep update procurement monitoring chart (PMC) and share it to senior management each month.
∎ Maintain the tracking number of Purchase requisition (PR) Request for quotation (RFQ) purchase order (PO) and all kinds of agreements.
∎ Maintain and proper archive procurement related records and documentation for auditing purposes
∎ Prepare supply plan to work with Project personnel and Logistics guys
∎ Explore the local market physically to identify potential suppliers/vendor as when required
∎ Receive and check the supplier's delivery slip based on the Purchase Order, prepares the reception form if need and Internal delivery note.
∎ Daily store register maintained according to store requisition and materials dispatch, sharing with supervisor.
∎ sound knowledge of assets disposal process.
∎ Manage accommodation facilities of staff and visitors as per requirement.
∎ Able to frequently travel to uttaran others office as per the management demand.
∎ Prepare supplier price list explore the market.
∎ Update the supplier enlistment as per the demand of uttaran.
∎ Maintain the goods receive note (GRN) and service receive note (SRN) accordingly.
∎ Manage the Uttaran general stock accordingly.
∎ Performing risk assessments on potential contracts and agreements.
∎ Work closely with the legal department to ensure contract terms are favorable to the organizations.
∎ Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
∎ Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
∎ Attend meetings with the legal team, engineering team, vendors and suppliers.
∎ Compliance with Govt. rules and regulations (VAT, Tax and Procurement related Govt. Circular).
∎ Skills on Anti-Terrorism financing management and Block Party Screening (BPS).
∎ Compliance with organizations policies like Safeguarding policy, Gender policy, Child Protection policy, Zero Tolerance Policy, etc.
∎ Preparing procurement reports.
∎ To ensure value for money for each & every procurement.
∎ Perform any other duties assigned by the Supervisor
∎ Employment Status
∎ Contractual

Skills & Expertise:

Compensation & Other Benefits:
∎ Salary
∎ Negotiable (30,000 to 50,000 tk)
∎ Compensation & other benefits
∎ As per Uttarans Policy and Project Design.
∎ Salary
∎ Negotiable (30,000 to 50,000 tk)
∎ Compensation & other benefits
∎ As per Uttarans Policy and Project Design.

Employment Status: Contractual

Job Location: Lakshmipur, Noakhali, Satkhira, Satkhira (Assasuni)

Apply Procedure:

Hard Copy:
∎ Please send your resume/CV latest by 13th May 2025. Application should be sent via bdjobs online application. Only properly complete applications will be considered for short-listing and will be contracted for the Interview
∎ Join Uttaran to make a difference in the lives of poor and disadvantaged communities in Bangladesh!
∎ Note - Uttaran is dedicated to creating a secure and equitable environment that is free from all forms of discrimination and harassment. This applies to employees, partner organizations, participants, and other stakeholders, who are all entitled to be treated with respect and dignity and have equal opportunities at every level. Regardless of age, sex, gender, religion, ethnicity, color, physical and mental ability, we believe that everyone has the right to live free from sexual abuse, exploitation, and harassment. To achieve this goal, we have a zero-tolerance policy towards any conduct that is incompatible with the objectives of Uttaran, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All candidates who are selected for a position with Uttaran will be expected to adhere to our safeguarding policies, code of conduct, child protection guidelines, and other procedures. They will be subject to rigorous reference and background checks, which may involve verifying their academic credentials, employment history, and obtaining police verification if deemed necessary. Additional information may be required from selected candidates to facilitate the background check process.
∎ Uttaran`s contact address is House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209, and our website is www.uttaran.net.

Company Information:
∎ Uttaran
∎ House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209
∎ www.uttaran.net
∎ Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.

Address::
∎ House # 32 (Flat-B1), Road # 10/A, Dhanmondi, Dhaka-1209
∎ www.uttaran.net
∎ Uttaran is a national development organization working in the southwest Bangladesh since 1985 to uphold rights and entitlements and to improve the socio-economic condition of the poor and disadvantaged. Uttaran facilitates in getting access to and control over resources by the poor and disadvantaged to improve agricultural productivity and economic empowerment.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 13 May 2025

Category: Accounting/Finance