Project HR Manager

Job Description

Title: Project HR Manager

Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Vacancy: 1

Location: Cox's Bazar

Maximum Salary: Tk. 119500 (Monthly)

Published: 18 Feb 2025

Education:
∎ A bachelor's degree in management, business administration, or a related field is essential.
∎ Post Graduate Diploma in HR management or HR certification/course is desirable.
∎ Education & Other Qualifications :
∎ A bachelor's degree in management, business administration, or a related field is essential.
∎ Post Graduate Diploma in HR management or HR certification/course is desirable.
∎

Requirements:

Additional Requirements:
∎ A minimum of 3 years of experience in an HR generalist position is essential.
∎ A minimum of 1 year of experience with team management is desirable.
∎ Experience in International NGO is highly desirable.
∎ English Language - B2 minimum
∎ Bengali - Native Speaker
∎ Good understanding (speaking & listening) of Chittagonian/ Rohingya dialect)
∎ Advanced Computer literacy is essential. (MS excel, MS word, Outlook)
∎ Knowledge of HR software is desirable
∎ Experience
∎
∎ Language
∎ Essential:
∎
∎ Knowledge

Responsibilities & Context:
∎ Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions
∎ In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational
∎ needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the
∎ project and to facilitate budget following-up.
∎ Ensure hiring, carry out amendments and contract termination formalities for employees at project level,
∎ according to labour local laws, archiving and updating individual employee files, informing them on their
∎ rights and preparing all mandatory tax declarations, in order to ensure legal compliance.
∎ Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and
∎ staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
∎ Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national
∎ employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime,
∎ salary advance, etc.), in order to ensure on time and accurate salary payments.
∎ Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to
∎ ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in
∎ the project sites.
∎ Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs,
∎ in properly evaluating people performance and in potential identification, in order to improve people
∎ capabilities, and their end results contribution to mission goals.
∎ Plan and supervise, in close coordination with the HR Coordinator, the associated processes (recruitment,
∎ training/induction, evaluation, potential detection, development and communication) of the staff under
∎ his/her responsibility in order to ensure both the sizing and the amount of knowledge required
∎ Together with the Project Coordinator, support the line managers in implementing the internal
∎ communication policies to boost staff active participation and MSF commitment.
∎ In close collaboration with the Project Coordinator and HR Coordinator, apply the administrative procedures
∎ part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health,
∎ etc.) and MSF.
∎ In close collaboration with the Project Coordinator and HR Coordinator, look for the best options to avoid
∎ and/or solve possible labour conflicts in the project.
∎ Ensures all staff in the Project (Locally hired staff, Camp based team members, International mobile staff etc.)
∎ are properly briefed and/or inducted.
∎ Ensures all HR reporting of the Project .
∎ This position will require regular travel to the refugee camp 8W.
∎ In collaboration with coordination team follow up on International Mobile Staff agenda; visa, holiday, arrival
∎ and departure, per diem and other allowance.
∎ Follow up on incident report received and execute the disciplinary process together with the line manager in
∎ collaboration with the Project coordinator, HRCo, Deputy HRCo.
∎ Create and keep up to date the HR pools which are vital to run the activity, including Daily Worker pools.
∎ In collaboration with finance, perform monthly budget follow up, allocation on HR resources and relevant
∎ expenses.
∎ Ensure the allocation of shifts in the roster are balanced, distributed equally and according to the HR needs
∎ together with the accordance of Internal regulations and the roster management guide.
∎ Understand and implement the HR policies among the team and to promote good practices.
∎ Ensure the mission HR guidelines are followed in the project HR team while doing payroll, recruitment
∎ Ensure the file management (personal file, recruitment file, payroll file) is in place and followed.
∎ Perform Payroll Control on a monthly basis
∎ Collaborate with Learning and Development Specialist
∎ Ensure management, evaluation, training and support of the HR team.
∎ Accountabilities :
∎
∎ MSF Section/Context Specific Accountabilities

Compensation & Other Benefits:
∎ Salary according to MSF salary grid (Level 9) BDT 119500, two (2) annual leave days per month worked. Medical insurance for employee and direct dependents.
∎ 2 Festival Bonuses after completion of one year of uninterrupted service. There will be no provisions for relocation.
∎ Salary according to MSF salary grid (Level 9) BDT 119500, two (2) annual leave days per month worked. Medical insurance for employee and direct dependents.
∎ 2 Festival Bonuses after completion of one year of uninterrupted service. There will be no provisions for relocation.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar

Job Highlights:
∎ Main Purpose
∎ Is responsible for the implementation of Human Resources policies in the project and the correct
∎ Administrative Management of all staff working in the project.

Read Before Apply:

Please apply through the following link by 26/02/2025 with updated resume, cover letter, and other relevant documents i.e. NID, Experience Certificate, degree and training certificate. Application Link: https://ee.msf.org/x/vLgBKwAm

Hardcopy

No hardcopy applications will be accepted for this vacancy.

Apply URL::

Apply Procedure:

Company Information:
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Address::
∎ 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Application Deadline: 26 Feb 2025

Category: HR/Org. Development