Project Management Specialist (M&E and Budget), FSN – 10
Job Description
Title: Project Management Specialist (M&E and Budget), FSN – 10
Company Name: USAID Bangladesh
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor of Social Science (BSS), Bachelor of Education (B.Ed)
Experience Requirements:
∎ At least 5 year(s)
∎ The applicants should have experience in the following area(s):
Education, Project Management
Job Responsibilities:
∎ Performance Monitoring and Evaluation
∎ • Working under the supervision of the Director of Education, EDU Office, the Project Management Specialist (M&E and Budget) is responsible for tracking the progress towards achieving education objectives as well as other results from agreed upon integration strategies and the impact of integration involving the EDU portfolio. S/he will coordinate the development, review, adoption and maintenance of the monitoring, evaluation, assessment tools, and mechanisms. S/he will also support development and implementation of appropriate knowledge management systems. As required, s/he will serve as the principal liaison with USAID/Washington and the Program Office on M&E.
∎ • The Project Management Specialist (M&E and Budget) provides necessary guidance to the EDU team in the design, implementation and maintenance of project/activity MEL plans, ensuring that these plans effectively track the performance and progress of project objectives and intermediate results that appropriate indicators, especially the EDU core indicators that are identified, baselines and targets are appropriately set, and that the performance information is used properly in program management and resource allocation. S/he will develop and maintain a quarterly results tracker in the shared drive for all indicators for implementing partners, update it on a quarterly basis and share it with the team for timely decision making.
∎ • The Project Management Specialist (M&E and Budget) will monitor EDU implementing partners’ and staff’s use of the Agency’s Development Information Solutions (DIS), web-based portfolio management system. S/he will respond to questions from IPs and staff for timely and accurate use of the system effectively.
∎ • The Project Management Specialist (M&E and Budget) will conduct mandatory data quality assessments (DQAs) to support indicator reporting. As part of the DQA and regular monitoring, perform site visits as required to project locations to keep appraised of program developments and prepare field notes for file.
∎ • The Project Management Specialist (M&E and Budget) will prepare scopes of work for M&E support activities and will research and identify appropriate mechanisms for procurement.
∎ • The Project Management Specialist (M&E and Budget) will work with the A/CORs and Program Office M&E team to identify when evaluations are required, helpful or necessary, and what factors should be considered in the design and execution of evaluations and assessments.
∎ • S/he will Identify and assess primary and secondary data sources that could be useful in education sector performance monitoring or performance or impact evaluations.
∎ Program Management and Oversight
∎ • The Project Management Specialist (M&E and Budget) will serve as A/COR or alternate A/COR for M&E contracts and education projects as appropriate. S/he will provide guidance and constructive feedback to the grants, cooperative agreements and contracts s/he manages, exercising specific approval authorities delegated by the Contracting Officer. S/he will make regular field trips and meet senior management and project officials of partner organizations to assess the progress of their activities towards achieving results.
∎ • S/he will supervise M&E consultants, receive and review deliverables from them, and provide them with appropriate feedback. The Program Management Specialist will review evaluation draft reports to ensure that they adhere to USAID Evaluation Policy standards. S/he may serve on evaluation teams.
∎ • The Project Management Specialist (M&E and Budget) will also conduct quarterly accrual and pipeline exercises, track expenditures of EDU projects and personnel, prepare and circulate MAARDs, collect and submit monthly VAT reports, in close consultation with the respective A/CORs as well as with support offices.
∎ • At the time of project closeout, the Project Management Specialist (M&E and Budget) is responsible for ensuring timely closeout of grants and contracts in the EDU Office. Conducts analysis and prepares documentation to resolve audit findings and recommendations, contractor/grantee performance evaluation, final project status report, disposition of non-expendable property and memoranda recommending final close-out of grant/contract, audit or project etc., in consultation with OAA and OFM.
∎ Reporting, Communication and Outreach
∎ • Under the direction of the EDU Office Director and in coordination with the Program Office, the Project Management Specialist (M&E and Budget) carries out regular reporting responsibilities for the EDU team on the overall impact and progress towards achieving specified targets. S/he will also take the lead for the EDU team in the Mission’s regular performance reviews, including Performance Plan Reporting (PPR), Annual Portfolio Reviews, Congressional Notification and in any special performance reviews. Working closely with the A/CORs, the Project Management Specialist (M&E and Budget) will contribute to preparing performance narratives as well as other required narratives focusing on performance management issues, indicator data, and impact/results. S/he will communicate to the implementing partners about USAID’s annual reporting and will collect, compile and review the data tables from the implementing partners to ensure quality control and compliance with agency guidance. The Program Management Specialist is also responsible for uploading performance narrative and data into the Agency's reporting system – FACTS INFO.
∎ • Ensure that official documentation is maintained, filed and disposed of in compliance with the agency records management policies. Specific files related to this position include: Portfolio Review documentation, Annual Performance Reports and documentations, Project/Activity MEL plans ; DQA checklists and supporting documents, Monitoring and Evaluation Scopes of Work, Evaluation Reports, and Assessment Reports.
∎ • The Project Management Specialist (M&E and Budget)t will serve as the Point of Contact for EDU communications activities and will coordinate with the Development Outreach Communication (DOC) team by providing information related to EDU performance and impact for a variety of internal and external audiences. S/he will be responsible for drafting, reviewing and editing publicity and information materials, such as project briefs, fact sheets, snap shots etc. in consultation with the EDU team.
∎ • The Project Management Specialist (M&E and Budget) will establish and maintain appropriate contacts in communities such as the host country government, donors, NGOs and private sector.
∎ Strategic Planning and Program Design
∎ The Project Management Specialist (M&E and Budget) will actively support and participate in the project design and implementation efforts of the EDU team. This includes reviewing and/or editing of various implementation related documents such as project M&E plans and quarterly/semi-annual and annual reports. S/he will provide inputs in the relevant programmatic sections of project scopes of work and advise the A/CORs on MEL issues. S/he will participate in Technical Evaluation Committees (TECs) engaged in the evaluation of Technical Assistance (TA) proposals and applications (solicited through RFP/RFA) as required. S/he may support the senior project managers and the program assistants in carrying out regular program planning and implementation tasks such as briefing papers, memoranda, correspondence etc
Additional Requirements:
∎ At least five years of progressively responsible work experience in development programs is required. Experience may also include academic or analytical research and reporting and/or project design and implementation. At least two years of financial management including budget projections is required.
Salary: Tk. 215466 - 388668 (Monthly)
Compensation & Other Benefits:
∎ T/A, Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 15 May 2022
Company Information:
∎ 17 Apr 2022
∎ USAID Bangladesh
∎ Address : US Embassy, Baridhara, Dhaka
∎ Web : www.usaid.gov/bd
∎ Business : The largest US agency in the US Embassy, Dhaka, Bangladesh.
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 15th May 2022
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