Purchasing Officer

Job Description

Title: Purchasing Officer

Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Vacancy: 1

Age: at least 18 years

Location: Cox's Bazar (Cox's Bazar Sadar)

Minimum Salary: Tk. 56000 (Monthly)

Experience:
∎ At least 2 years

Published: 18 May 2025

Education:
∎ Bachelor/Honors
∎ Essential: Bachelor in Commerce related studies
∎ Desirable: Purchasing/Procurement Professional Certificates

Requirements:

Additional Requirements:
∎ Age at least 18 years
∎ Essential: 2 years' experience in supply chain and/or purchasing related jobs
∎ Essential: English and Bangla
∎ Negotiation Skills: Strong negotiation abilities are crucial for securing favourable contracts.
∎ Analytical Skills: Ability to analyze data, assess pricing, and identify cost-saving opportunities.
∎ Communication Skills: Clear and effective communication with vendors, internal teams, and other stakeholders.
∎ Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines.Problem-solving Skills: Identifying and resolving issues related to procurement, quality, or delivery.
∎ Knowledge of Procurement Processes: Understanding of procurement policies, procedures, and best practices.
∎ Proficiency in Software: Computer literacy (MS package), working knowledge of Unifield/ERP procurement systems desirable
∎ Results and Quality Orientation
∎ Teamwork and Cooperation
∎ Behavioural Flexibility
∎ Commitment to MSF Principles
∎ Service Orientation
∎ Stress Management
∎ Experience:
∎ Language:
∎ Knowledge & Skills:
∎ Competencies:

Responsibilities & Context:
∎ Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the procurement office and informing the procurement (Activity) Supervisor / Intersectional Procurement Manager of all information or modifications to the data i.e., price, address, items available
∎ At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
∎ Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
∎ Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
∎ Assisting in reception control process with the storekeeper·       Performing delegated tasks according to his / her activity and as specified in his/her job description
∎ Identify potential suppliers, evaluating their products or services, and negotiating contracts to secure the most advantageous terms.
∎ Carryout regular market survey in order to obtain competitive prices.
∎ Building and maintaining relationships with suppliers to ensure consistent quality and reliable service.
∎ To follow the MSF policy when purchasing technical items (i. energy policy etc..) Purchase administration.
∎ When required submits RFQ’s, collect price quotations from minimum of three previously identified suppliers to the procurement supervisor and/or IPM who selects the supplier.
∎ Place purchase orders to pre-selected suppliers with whom prices have been agreed, tracking shipments, and ensuring timely delivery.
∎ Where necessary, and based on information provided by the IPM, together with Procurement Supervisor calls for tender according to MSF procedures, and informs the Logistics Coordinator the results of this commercial process and be responsible for subsequent commercial relations.
∎ Ensuring that goods and services meet quality standards and specifications.
∎ Deliver all purchased items to the Requester/Storekeeper/Procurement supervisor, collects the proof of delivery from the storekeeper and proceeds to the validation of the invoices by the Intersectional Procurement Manager and/or Logistics Coordinator.
∎ Informs the Procurement Supervisor of all information or modifications to the “item-supplier” data: price, address, items available.
∎ Together with Procurement Supervisor updates the vendor list and LP database.
∎ Manage purchasing clerks by assigning tasks and ensures timely completion, reviews work for accuracy, compliance, and providing guidance, training, and support.
∎ Accountabilities:
∎ Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
∎ Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the procurement office and informing the procurement (Activity) Supervisor / Intersectional Procurement Manager of all information or modifications to the data i.e., price, address, items available
∎ At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
∎ Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
∎ Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
∎ Assisting in reception control process with the storekeeper·       Performing delegated tasks according to his / her activity and as specified in his/her job description
∎ MSF Section/Context Specific Accountabilities:
∎ Identify potential suppliers, evaluating their products or services, and negotiating contracts to secure the most advantageous terms.
∎ Carryout regular market survey in order to obtain competitive prices.
∎ Building and maintaining relationships with suppliers to ensure consistent quality and reliable service.
∎ To follow the MSF policy when purchasing technical items (i. energy policy etc..) Purchase administration.
∎ When required submits RFQ’s, collect price quotations from minimum of three previously identified suppliers to the procurement supervisor and/or IPM who selects the supplier.
∎ Place purchase orders to pre-selected suppliers with whom prices have been agreed, tracking shipments, and ensuring timely delivery.
∎ Where necessary, and based on information provided by the IPM, together with Procurement Supervisor calls for tender according to MSF procedures, and informs the Logistics Coordinator the results of this commercial process and be responsible for subsequent commercial relations.
∎ Ensuring that goods and services meet quality standards and specifications.
∎ Deliver all purchased items to the Requester/Storekeeper/Procurement supervisor, collects the proof of delivery from the storekeeper and proceeds to the validation of the invoices by the Intersectional Procurement Manager and/or Logistics Coordinator.
∎ Informs the Procurement Supervisor of all information or modifications to the “item-supplier” data: price, address, items available.
∎ Together with Procurement Supervisor updates the vendor list and LP database.
∎ Manage purchasing clerks by assigning tasks and ensures timely completion, reviews work for accuracy, compliance, and providing guidance, training, and support.

Compensation & Other Benefits:
∎ 12 month- contract renewable based on performance and operational needs. Salary according to level Five (5) of the internal MSF salary grid (BDT 56000 Gross). Salary is non-negotiable. Income tax deduction from salary based on current income tax rule.
∎ 2 annual leave days per month worked.
∎ Medical Reimbursement for employee and direct dependents based on Health Care Policy- Locally Recruited Staff.
∎ 12 month- contract renewable based on performance and operational needs. Salary according to level Five (5) of the internal MSF salary grid (BDT 56000 Gross). Salary is non-negotiable. Income tax deduction from salary based on current income tax rule.
∎ 2 annual leave days per month worked.
∎ Medical Reimbursement for employee and direct dependents based on Health Care Policy- Locally Recruited Staff.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Job Highlights:

Read Before Apply:

Soft copy:

1st Step: Please send your CV & letter of motivation with scanned copy of your last academic & related professional certificates to bangladesh-jobs@oca.msf.org by 24/05/2025. Mention "Application for Purchasing Officer" in the subject line.

2nd Step: Go to the following link through copy & paste in any search bar to apply (It is a MANDATORY step): https://forms.office.com/e/iCQ14kJZ5R and answer all the questions & submit.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email bangladesh-jobs@oca.msf.org or Email your CV from My Bdjobs account

Company Information:
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Address::
∎ 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Application Deadline: 24 May 2025

Category: Commercial/Supply Chain