Assistant Logistics Officer (Supply, Distribution, Stocks and Warehouse Management)
Job Description
Title: Assistant Logistics Officer (Supply, Distribution, Stocks and Warehouse Management)
Company Name: Action Contre la Faim (ACF)
Vacancy: 1
Age: at least 18 years
Location: Cox's Bazar
Maximum Salary: Tk. 38374 (Monthly)
Experience:
∎ 1 to 2 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency
Published: 9 May 2024
Education:
∎ Bachelor Degree in relevant discipline..
Requirements:
Additional Requirements:
∎ Age at least 18 years
∎ Minimum 1-2 professional experience in Supply Chain, Warehouse or Storage management (preferred)·
∎ Familiarity with management of Warehouse, Supply Chain Management (SCM) activities using software based platform will be an added advantage.
∎ Experience and skills in administration, office/organisation/fleet management will be preferred.
∎ Minimum 1-2 professional experience in Supply Chain, Warehouse or Storage management (preferred)·
∎ Familiarity with management of Warehouse, Supply Chain Management (SCM) activities using software based platform will be an added advantage.
∎ Experience and skills in administration, office/organisation/fleet management will be preferred.
Responsibilities & Context:
∎ Support Preparing procurement dossiers as per ACF/Donor standards, KITLOG, guidelines, compliant for audit readiness. Follow up of the supply chain activities of the base to ensure efficient and quick support.
∎ Market/supplier visits to obtain the necessary market information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc…)·
∎ Prepare collect submits bills and vouchers.
∎ Archive Purchase Dossiers & Manage Archive Database.
∎ Support SCM process ensuring reception delivery as per quality, quantity approved or requested.
∎ Conduct market surveys, suppliers’ analysis and increasing suppliers’ database.
∎ Organizing the reception of the goods/services ordered as per quality, quantity approved or requested.
∎ Update databases, maintain stock forms, bin cards, and stock cards.
∎ Organizing and storing goods in designated locations within the warehouse, ensuring proper labelling and segregation of items to facilitate easy retrieval with updated Stock Cards and Bin Cards.
∎ Identify items entering and leaving the warehouse, checking quality, quantity, and documentation. Report any issues promptly. Ensure reception and deliveries of items are met within requester’s delivery dates and at stipulated locations and entered on LINK.
∎ Conduct monthly physical inventory of all items in stock and report any unused stock.
∎ Prepare orders for dispatch, ensuring accurate picking, packing, and loading of goods for distribution to field locations or beneficiaries.
∎ Monitor the condition of goods in storage, report any damages or expiry dates, and ensure compliance with storage guidelines to maintain product quality.
∎ Maintain proper documentation of all warehouse activities, including receipts, dispatches, stock movements, and inventory reports.
∎ Maintain accurate inventory records, conduct regular stock checks, and assist in conducting physical inventory counts as required.
∎ Supervise use-by dates of food and medicine, ensuring proper stock rotation and expiration.
∎ Update Stock Management on LINK with updated SFU, SR, Stock cards and Bin Cards.
∎ Checking and validating the supplier invoices, delivery Challans, bills, etc.
∎ Support Programs operations in field activity, supply and warehouse management
∎ Collaborate closely and communicate on a daily/weekly bases with the Deputy/ Head of Logistics/ Assistant log Officer (Supply Chain Management) to ensure that the support needed by the program is provided timely and efficiently (procurement need, delay of supplies, functional cost assessment for budget development …)·
∎ Provide support to the Deputy/ Head of Logistics as needed and when requested by the Deputy/ Head of Logistics;
∎ Support Log department on other delegated tasks.
∎ Ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary·
∎ Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries·
∎ Ensure the incorporation of gender equity principles in all policies and activities·
∎ Encourage the participation of all genders in meeting and on committees·
∎ Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.
∎ Objective 1 : Support the Supply Chain Management Process
∎ Support Preparing procurement dossiers as per ACF/Donor standards, KITLOG, guidelines, compliant for audit readiness. Follow up of the supply chain activities of the base to ensure efficient and quick support.
∎ Market/supplier visits to obtain the necessary market information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc…)·
∎ Prepare collect submits bills and vouchers.
∎ Archive Purchase Dossiers & Manage Archive Database.
∎ Support SCM process ensuring reception delivery as per quality, quantity approved or requested.
∎ Conduct market surveys, suppliers’ analysis and increasing suppliers’ database.
∎ Objective 2 : Supplies/Stock Management Reception and Delivery (As per ACF KITLOG)·
∎ Organizing the reception of the goods/services ordered as per quality, quantity approved or requested.
∎ Update databases, maintain stock forms, bin cards, and stock cards.
∎ Organizing and storing goods in designated locations within the warehouse, ensuring proper labelling and segregation of items to facilitate easy retrieval with updated Stock Cards and Bin Cards.
∎ Identify items entering and leaving the warehouse, checking quality, quantity, and documentation. Report any issues promptly. Ensure reception and deliveries of items are met within requester’s delivery dates and at stipulated locations and entered on LINK.
∎ Conduct monthly physical inventory of all items in stock and report any unused stock.
∎ Prepare orders for dispatch, ensuring accurate picking, packing, and loading of goods for distribution to field locations or beneficiaries.
∎ Monitor the condition of goods in storage, report any damages or expiry dates, and ensure compliance with storage guidelines to maintain product quality.
∎ Maintain proper documentation of all warehouse activities, including receipts, dispatches, stock movements, and inventory reports.
∎ Maintain accurate inventory records, conduct regular stock checks, and assist in conducting physical inventory counts as required.
∎ Supervise use-by dates of food and medicine, ensuring proper stock rotation and expiration.
∎ Update Stock Management on LINK with updated SFU, SR, Stock cards and Bin Cards.
∎ Checking and validating the supplier invoices, delivery Challans, bills, etc.
∎ Support Programs operations in field activity, supply and warehouse management
∎ Objective 3: Support to the Deputy/ Head of Logistics, additional tasks as delegated by the Deputy/ Head of Logistics.
∎ Collaborate closely and communicate on a daily/weekly bases with the Deputy/ Head of Logistics/ Assistant log Officer (Supply Chain Management) to ensure that the support needed by the program is provided timely and efficiently (procurement need, delay of supplies, functional cost assessment for budget development …)·
∎ Provide support to the Deputy/ Head of Logistics as needed and when requested by the Deputy/ Head of Logistics;
∎ Support Log department on other delegated tasks.
∎ Objective 4: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity·
∎ Ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary·
∎ Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries·
∎ Ensure the incorporation of gender equity principles in all policies and activities·
∎ Encourage the participation of all genders in meeting and on committees·
∎ Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.
Skills & Expertise:
Compensation & Other Benefits:
∎ Festival Allowance: 1-month basic salary twice per year.
∎ Provident Fund: 7.5% of basic salary.
∎ Gratuity: As per organization policy.
∎ Group Life, Hospitalization and OPD and IPD as per organization policy.
∎ 18 days of paid annual leave per year.
∎ 10 days of paid casual leave per year.
∎ Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar weeks maternity leave.Paternity leave, compassionate leave and marriage leave.
∎ Birth allowance and marriage allowance.
∎ Mobile allowance and food allowance.
∎ Free and unlimited access to the certifying e-learning platform Cross Knowledge.
∎ Participation to external training costs upon eligibility of the request.
Workplace:
∎ Work at office
Employment Status: Contractual
Job Location: Cox's Bazar
Read Before Apply:
Action Against Hunger is committed to fostering equal opportunities for individuals of all genders and backgrounds, valuing diversity within its workforce. We strictly prohibit any form of discrimination based on gender, race, age, disability, religion, national origin, color, or any other protected class.
Action Against Hunger maintains a non-negotiable ZERO TOLERANCE policy concerning the Prevention of Sexual Exploitation & Abuse, Child Protection, Gender, and Safeguarding. All Action Against Hunger employees are required to abide by the Charter of Principles and Code of Conduct.
Company Information:
∎ Action Contre la Faim (ACF)
∎ Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
Address::
∎ Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
Application Deadline: 15 May 2024
Category: NGO/Development
Source: bdjobs.com
Deadline Expired on 15th May 2024
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