Executive Assistant to the ED Offices
Job Description
Title: Executive Assistant to the ED Offices
Company Name: LAMB
Vacancy: 1
Job Location: Dinajpur (Parbatipur)
Employment Status: Full-time
Educational Requirements:
∎ Masters degree in any discipline
Experience Requirements:
∎ At least 5 year(s)
Job Context:
∎ LAMB is a well-run major mission Hospital, Community Health Development, Training and Research organization. Services cover more than 6.3 million people in North West Bangladesh.
∎ There is a vacancy for the following regular position based at LAMB Head Office, Dinajpur:
∎ Job Summary: Responsible to contribute to the efficiency of LAMB by providing personalized and timely support to executive members and in particular to the Executive Director. Acts as the point of contact among executives, employees, clients and other external partners.
Job Responsibilities:
∎ When necessary, screen phone calls, deal with enquiries where appropriate and serves as a gatekeeper by knowing and managing as necessary the ED’s calendar.
∎ Analyze, respond to and send out communications as necessary.
∎ The Executive Assistant will copy the ED/OD/SGA on official communication with donors, friends of LAMB, international staffing, international organizational matters.
∎ Research, write reports/newsletters and prepare draft policies in coordination with other management staff as necessary, concerning any topic as requested by the ED/OD/SGA.
∎ Support the formal and informal communication channels between the ED/OD/SGA and other Directors/Advisors/Staff and quickly work to resolve any issues hampering close coordination.
∎ Attend all LPSC, LMC and PC meetings; take and disseminate minutes of meetings and ensure the ED/OD/SGA is well-prepared for the discussions. Talk through the objectives.
∎ Available to assist LAMB directors and officers in problem solving administrative issues.
∎ Provide relevant advice to the ED/OD/SGA regarding administrative, managerial or strategic matters and helps manage expectations of the Office of the ED.
∎ Help ensure that the standards of excellence are met with regard to MOUs and Contracts and that the ED is kept abreast of important legal & government liaison issues.
∎ Gather all documents related to administrative policies, Minutes of LMC, LPSC and PC meetings, implementation plans, protocols or curricula, strategic issues, etc. into a central location.
∎ Assist in completing statistical and other required reports for submission to the Government offices as instructed by the Secretary of Government Affairs.
∎ Assist in completing statistical and other required reports at the request of the Executive Director.
∎ Provide or secure translation services for all reports that need to be presented in an alternate language.
∎ Maintain up to date centralized collection of all documents necessary for external organizational assessments.
∎ Be familiar with all Executive Limitations and the schedule of reporting, ensuring board reports are available as needed in a timely manner.
∎ Maintain the board virtual library.
∎ Support the management consultant in maintaining what is necessary for continued registration in SAM (for US government) and the partner portal (for UN agencies.)
∎ Participant in the Property Facilities Committee and help to maintain the 20-year Facilities Plan.
∎ Help ensure that signed final copies of all MOUs and Contracts are housed with the internal auditor.
∎ Maintain subrecipient information for proposals as requested.
∎ Contribute to senior staff devotions.
Additional Requirements:
∎ Age at least 30 years
∎ Both males and females are allowed to apply
∎ At least 5 years working experience in and leading teams in multicultural development organizations/ NGO’s.
∎ Read, write and speak in Bangla and English proficiency.
∎ Familiarity with government system, compliance issues and grant requirement training required.
Salary:
∎ Tk. 30000 - 40000 (Monthly)
∎ Salary will be negotiable, depending as per experience and qualifications. Benefits include medical care at LAMB & Provident Fund.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 30 Nov 2022
Company Information:
∎ 16 Nov 2022
∎ LAMB
∎ Address : Rajabashor Parbatipur Dinajpur 5250
∎ Web : www.lambproject.org
∎ Business : LAMB is a well-run major mission Hospital, Community Development, Training and Research organization. Services cover more than one million people in North West Bangladesh.
LAMB Hospital has appropriately equipped wards, labor room, and three operating theaters; having a broad range of investigation facilities including X-ray, USG and ECG and a dedicated team of 200 staff members.
Category: NGO/Development
: Qualified candidates are requested to apply with a cover letter along with updated CV (mentioning two references name) and recent passport size photograph to the HR Department, LAMB, P.O. Parbatipur, Dinajpur-5250, Bangladesh.Please mention the position name on top of the envelop or with the subject line of email.
Source: bdjobs.com
Deadline Expired on 30th Nov 2022
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