Finance & Administrative Officer
Job Description
Title: Finance & Administrative Officer
Company Name: EnCompass LLC
Vacancy: --
Location: Dhaka
Salary: Negotiable
Experience:
∎ At least 4 years
Published: 27 Feb 2024
Education:
∎ Some college or technical education. Bachelor’s degree preferred, in accounting, finance, management, business administration or similar field
Requirements:
Additional Requirements:
∎ Minimum of four (4) years of experience working on international development projects in a related role and working experience in accounting and/or financial field. USAID experience highly preferred
∎ Excellent knowledge of MS Office 365, including Word, Outlook, PowerPoint, Excel
∎ Excellent knowledge of accounting systems e.g., QuickBooks
∎ Resourceful, good planner and well organized
∎ Ability to multi-task & work well with others
∎ Ability to listen and communicate well both verbally and in writing
∎ Able to conduct a range of administrative functions in cross-cultural contexts
∎ Attention to detail and accuracy
∎ Ability to work independently
∎ High-level of working proficiency in both spoken and written English
∎ Successful experience in HR or recruitment highly desirable
∎ Proficient in US Government procurement, human resources, and financial reporting processes and requirements highly preferred
∎ Minimum of four (4) years of experience working on international development projects in a related role and working experience in accounting and/or financial field. USAID experience highly preferred
∎ Excellent knowledge of MS Office 365, including Word, Outlook, PowerPoint, Excel
∎ Excellent knowledge of accounting systems e.g., QuickBooks
∎ Resourceful, good planner and well organized
∎ Ability to multi-task & work well with others
∎ Ability to listen and communicate well both verbally and in writing
∎ Able to conduct a range of administrative functions in cross-cultural contexts
∎ Attention to detail and accuracy
∎ Ability to work independently
∎ High-level of working proficiency in both spoken and written English
∎ Successful experience in HR or recruitment highly desirable
∎ Proficient in US Government procurement, human resources, and financial reporting processes and requirements highly preferred
Responsibilities & Context:
∎ Prepare payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are: in accordance with procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code
∎ Working closely with Operations Manager, the Operations & Finance Director, the Home Office Contracts team, and the Project Operations and Management function to assist procurements, and ensure procurement processes are being followed and are compliant with donor expectations, rules and regulations, and EnCompass internal policies (EnCompass Procurement Policy)
∎ Organize and documents consultants, personnel and financial data to include: preparing documentation required to hire consultants, preparing labor agreements and consultant contracts, securing approval of COP and other required approvals
∎ Track all the expenses of field activities and make sure the expenses are in the budget.
∎ Prepare monthly cash flow based on the activities projected in the work plan
∎ Arrange travel, including transportation, lodging, visas, and other necessary preparations for visiting staff and traveling team members
∎ Organize project activities as assigned (e.g., maintaining up to date participant lists, drafting communications, sending welcome letters, responding to questions, etc.)
∎ Process staff travel advances and expense reports, consultant’s payment and other related costs
∎ Disperse payments for project activities, consultants’ payment and other related costs.
∎ Process checks and bank transfers to vendors and employees
∎ Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping
∎ Provide support to the Operations & Finance Director in compiling and submission of the monthly financial reports package
∎ Support collection and filing for logistics (accommodations, transport, vehicles) invoices, receipts and payments
∎ Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events, and providing administrative support to other team members as needed
∎ Other duties as assigned
∎ Position Description:
∎ EnCompass LLC is seeking local candidates for the Finance & Administrative Officer role to join our awarded four-year United States Agency for International Development (USAID) Bangladesh Monitoring, Evaluation and Learning (Upoma) contract, based in Dhaka. This contract is a central Mission-wide platform that provides a range of analytical and advisory services to the USAID Mission in Bangladesh, including project and activity design, performance monitoring, evaluation, and operational learning and adapting efforts. The activity will play a significant role in achieving the successful implementation of the Mission’s: CDCS 2020 - 2025, PMP, and the CLA agenda.
∎ Reporting to the Operations & Finance Director, the Finance & Administrative Officer will provide support to all financial and administrative activities, including support to recruitment (HR), procurement, and event planning. The Finance & Administrative Officer must be highly organized, detail-oriented, and able to handle multiple complex tasks simultaneously. He/she should have strong written and verbal communication skills in English and be able to communicate effectively with project team members, vendors, and consultants.
∎ Position Duties and Responsibilities:
∎ Essential functions:
∎ Prepare payment vouchers in support of payments for project activities and suppliers invoices confirming such payments are: in accordance with procedures and policies, accurate, complete, adequately supported by all underlying appropriate documents, correctly coded to appropriate expenses and tracking code and project code
∎ Working closely with Operations Manager, the Operations & Finance Director, the Home Office Contracts team, and the Project Operations and Management function to assist procurements, and ensure procurement processes are being followed and are compliant with donor expectations, rules and regulations, and EnCompass internal policies (EnCompass Procurement Policy)
∎ Organize and documents consultants, personnel and financial data to include: preparing documentation required to hire consultants, preparing labor agreements and consultant contracts, securing approval of COP and other required approvals
∎ Track all the expenses of field activities and make sure the expenses are in the budget.
∎ Prepare monthly cash flow based on the activities projected in the work plan
∎ Arrange travel, including transportation, lodging, visas, and other necessary preparations for visiting staff and traveling team members
∎ Organize project activities as assigned (e.g., maintaining up to date participant lists, drafting communications, sending welcome letters, responding to questions, etc.)
∎ Process staff travel advances and expense reports, consultant’s payment and other related costs
∎ Disperse payments for project activities, consultants’ payment and other related costs.
∎ Process checks and bank transfers to vendors and employees
∎ Accounting/keep track of expenses and other financial transactions, mainly involving expense entry, tracking and record keeping
∎ Provide support to the Operations & Finance Director in compiling and submission of the monthly financial reports package
∎ Support collection and filing for logistics (accommodations, transport, vehicles) invoices, receipts and payments
∎ Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events, and providing administrative support to other team members as needed
∎ Other duties as assigned
∎ Department: Technical Assistance & Evaluation
Employment Status: Full Time
Job Location: Dhaka
Read Before Apply:
Please submit CV and cover letter and complete the application
Apply URL::
Apply Procedure:
Company Information:
∎ EnCompass LLC
∎ 1451 Rockville Pike, Suite 600
Address::
∎ 1451 Rockville Pike, Suite 600
Application Deadline: 7 Mar 2024
Category: Accounting/Finance
Source: bdjobs.com
Deadline Expired on 7th Mar 2024
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