Experience
- 7 to 9 years
- The applicants should have experience in the following business area(s): Agro based firms (incl. Agro Processing/Seed/GM)
Education
- Master of Business Administration (MBA)
Requirements
- 7 to 9 years
- The applicants should have experience in the following business area(s): Agro based firms (incl. Agro Processing/Seed/GM)
Additional Requirements
Depot and distribution operations management.
Inventory control and stock reconciliation.
Transportation planning and logistics cost optimization.
ERP and advanced MS Excel reporting.
Team management, and problem-solving.
Analytical thinking and operational decision-making.
Strong communication, coordination, and negotiation skills.
Leadership
Responsibilities & Context
A. Depot Operations Management
Supervise day-to-day operations of all assigned distribution depots, including receiving, storage, picking, packing, dispatch, and delivery.
Ensure proper layout, space utilization, stock arrangement, cleanliness, security, and safety of depot facilities.
Monitor depot-wise inventory, stock movement, slow-moving products, damaged goods, expired products, and stock discrepancies.
Ensure proper implementation of FIFO/FEFO, as applicable to product requirements.
Maintain appropriate storage conditions for food, frozen, and other temperature-sensitive products.
Ensure accurate and timely updating of stock records in the ERP/WMS or other designated systems.
Conduct regular physical stock counts and reconcile discrepancies with system records.
Monitor depot capacity and coordinate stock replenishment based on demand and inventory levels.
Ensure compliance with depot SOPs, security procedures, fire safety, and other applicable standards.
B. Distribution Planning & Execution
Develop depot-wise distribution plans based on sales forecasts, customer orders, production schedules, and stock availability.
Ensure timely dispatch and delivery of finished goods to distributors, dealers, retail outlets, and other customers.
Coordinate with Production, Warehouse, Sales, and Supply Chain teams to ensure product availability and smooth distribution.
Monitor order processing, picking accuracy, loading schedules, delivery routes, and proof of delivery.
Ensure proper handling of products during loading, unloading, transportation, and delivery.
Coordinate inter-depot stock transfers and maintain accurate transfer documentation.
C. Transportation & Fleet Management
Manage company-owned vehicles and third-party transport services.
Optimize transportation routes, vehicle utilization, load capacity, and delivery schedules.
Monitor transportation costs, fuel consumption, trip expenses, and vehicle performance.
Evaluate transport vendors and ensure compliance with agreed service levels.
Investigate delivery delays, vehicle breakdowns, product damage, and other distribution-related issues.
D. Inventory & Stock Control
Ensure accurate reconciliation of physical stock against ERP/WMS records.
Monitor stock aging, expiry dates, batch numbers, and product traceability.
Investigate stock shortages, excess stock, damages, and unexplained variances.
Ensure proper documentation for goods receipt, goods issue, sales returns, damaged stock, and stock transfers.
Coordinate with Finance & Accounts and Internal Audit for stock verification and reconciliation.
Implement controls to minimize inventory losses, pilferage, expiry, and unauthorized stock movement.
E. Distributor & Customer Service
Coordinate with the Sales team to ensure timely order fulfillment and uninterrupted product availability.
Monitor pending orders, delivery lead times, customer complaints, and service levels.
Resolve issues relating to shortages, incorrect deliveries, damaged products, and returns.
Ensure proper handling and processing of distributor claims and product returns.
Support sales campaigns, promotional activities, seasonal demand, and new product launches through effective depot planning.
F. Cost Control & Operational Efficiency
Prepare and monitor the distribution and depot operating budgets.
Control depot rent, utilities, manpower, handling, transportation, and other operating expenses.
Monitor cost per unit distributed, cost per delivery, and depot-wise operating performance.
Identify opportunities to improve warehouse space utilization, labor productivity, and transportation efficiency.
Establish and continuously improve SOPs, operational controls, and reporting systems.
G. Team Management & Compliance
Supervise depot in-charges, warehouse personnel, dispatch teams, drivers, and other distribution staff.
Define responsibilities, assign operational targets, and monitor team performance.
Ensure adequate manpower planning, training, discipline, and accountability.
Maintain accurate depot records, delivery challans, goods receipt notes, dispatch documents, trip sheets, and stock reports.
Ensure compliance with company policies, applicable laws, occupational safety requirements, and relevant storage and transportation standards.
Coordinate internal and external audits and implement corrective actions.