Deputy Manager - Finance
Job Description
Title: Deputy Manager - Finance
Company Name: Helen Keller International (HKI)
Vacancy: Not specific
Job Location: Bandarban
Employment Status: Contractual
Educational Requirements:
∎ Master's Degree in Accounting, Finance, MBA, Major in Accounting, Finance
∎ Master's of Professional Accounting is preferable. Partial Professional qualifications will be given additional preference.
Experience Requirements:
∎ At least 6 year(s)
Job Responsibilities:
∎ Preparing and drafting the project budget in Donor/Helen Keller Intl. templates and updating and/or revising the budget to incorporating feedback
∎ Drafting the budget narrative for each project-related budget and updating/making revisions as needed
∎ Support the Deputy Manager - Grants in preparing/assisting Implementing Partners with budget development including drafting notes/narratives
∎ Analyze budget vs actual (BvA) variances and prepare reports for internal/external audiences
∎ Ensure all transactions are properly recorded with correct monitoring and initiative codes
∎ Prepare ad-hoc reports from NetSuite/Solver as required
∎ Prepare Income Statement (IS), Financial Statement (FS) and other related documents for FD-4 audit and facilitate FD-4 audit
∎ Prepare budgets and other necessary documents for FD-6 related submissions
∎ Prepare response on any queries of FD-6 related revised documents
∎ Prepare Tax Schedule as required by Auditors
∎ Ensure justification for over/under expenditures
∎ Prepare/draft audit response against audit issues/findings for review by supervisor
∎ Budget appropriate level of effort for staff, share information with those concerned and track and report actuals
∎ Review all bills/invoices and take necessary measure for payment
∎ Ensure all the requirements of NGOAB as per approval of NGOAB
∎ Prepare/draft monthly/quarterly/annual financial reports for Donors/GoB
∎ Prepare/draft pipeline budget/forecast budget for Donors/GoB
∎ Ensure monthly VAT coupon usage report submission to Donor
∎ Ensure monthly reconciliation of VAT coupon usage report
∎ Review all finance and grant-related submissions from Bandarban team including the draft partner agreements, modifications, fund disbursements, liquidations, financial monitoring reports, audit reports/findings and provide support for capacity building of partners;
∎ Ensure all subaward information is properly included in the master budget, track/ and update/provide guidance on necessary adjustments, etc. as needed
∎ Oversee the development, documentation, implementation, and monitoring of internal control processes for project finances most notably those applied in the field offices;
∎ Review budgets and Modifications of implementing partners and provide necessary support to both implementing partner and operation team for approval from Helen Keller Intl. HQ;
∎ Prepare and maintain trackers to receive all financial and programmatic reports from implementing partners on due time as agreed by Sub-Award Agreement;
∎ Analyze budget vs. expenditure variances, including Sub-awardees' financial records based on monthly overall financial reports and Sub-awardees' reports to ensure that all transactions are properly recorded with correct monitoring and initiative codes and report to Supervisor if any reclassification required in the system;
∎ Manage the BANI fund payment request process of implementing partners including review, approval and coordination with Country Finance Manager;
∎ Manage funds within the obligated amounts, including funds transferred and reported expenditures of implementing partners. Maintain close elaboration with Country Finance Manager with all financial records and reconcile immediately if any discrepancy noted;
∎ Review timesheets of direct and shared staff charged, and coordinate with Supervisor on submissions to country office HR and Finance Manager, if needed;
∎ Develop training materials on USAID rules and regulations as needed and lead the facilitation of training to the targeted project or partner staff as outlined in Detail Implementation Plan (DIP);
∎ Provide advice and training to program and technical staffs to build their understanding of the terms and conditions of grants and contracts to ensure that programs are delivered with minimized compliance risk;
∎ Analyze Pre-award assessment reports, determine the level of risk, develop a risk based monitoring visit plan and ensure to reduce the risk level and resolve the findings through monitoring visits and proper follow-up;
∎ Conduct desk review/physical visit as per plan to ensure expenditures are within the budget and are in compliance with USG and commitments made in project work plans and in the operating budget;
∎ Ensure reported findings from monitoring visits are properly addressed and provide follow-up on a regular basis until resolved. Report to senior level management if any issues of implementing partners are not addressed in a timely manner;
∎ Follow-up any additional terms and conditions applied for the implementing partner based on pre-award assessment;
∎ Ensure compliance with all Tax VAT acts, including new changes and provide necessary support operation teams and implementing partners, if required;
∎ Facilitate both internal and external project audit as well as respond to internal and external recommendations in a timely manner. Provide necessary support to implementing partners in case of Audit and follow-up the audit observation(s) through Grants monitoring visits;
∎ Prepare financial documentation for grants close-out, amendments and cancellations of grants.
∎ Ensure monitoring codes for activities
∎ Follow chart of account as per Helen Keller Intl manual
∎ Attend meetings with HQ scheduled inside/outside of normal office hours as per time-difference
∎ Coordinate with Country Office Finance/Grants colleagues and as well other colleagues to perform responsibilities
∎ Perform any other tasks as assigned by supervisor
Additional Requirements:
∎ Minimum six years of experience in Grants, Sub-grants and Contracts' management with the Development sector or INGOs;
∎ Knowledge about financial software (NetSuite) will be considered an added advantage;
∎ High ethical and moral standards;
∎ Fluent in speaking and writing English & Bangla;
∎ Proficiency in use of Microsoft Office (Word, Excel and PowerPoint) are essential;
∎ Ability to cohesively work with various team members, flexibility to adapt to different work conditions;
∎ Good understanding of the financial system of the project;
∎ Excellent administrative capabilities and managerial skills regarding official documents;
∎ Self-motivated, energetic and team player;
∎ Strong analytical and problem-solving skills;
Salary: Negotiable
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 9 Sep 2023
Company Information:
∎ 31 Aug 2023
∎ Helen Keller International (HKI)
Category: NGO/Development
:
Source: bdjobs.com
Deadline Expired on 9th Sep 2023
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