Personal Secretary to Group Chairman

Completes a broad variety of administrative tasks for the Group Chairman including; managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. 

Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.

Managing time; gaining cooperation of others; making adjustments to plans.

Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.

Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.

Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.

Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.

Perform additional duties as assigned