Education
- Minimum SSC or HSC pass; a Diploma or Bachelor’s degree may be preferred.
- Education in Business Studies, Accounting, Commerce, or Hotel Management is an advantage.
Additional Requirements
Key Skills Required
Attention to detail and accuracy.
Basic computer and Microsoft Excel skills.
Knowledge of purchase orders, GRNs, and invoices.
Understanding of food safety and inventory procedures.
Good communication, honesty, teamwork, and time management.
Work Experience
Previous experience in hotel receiving, storekeeping, inventory control, or warehouse operations is preferred.
Experience in a 4-star or 5-star hotel is an added advantage.
Responsibilities & Context
General Summary:
A Receiving Associate at Hotel Sarina Dhaka is responsible for receiving and checking all incoming goods, ensuring that deliveries meet the hotel`s quality and quantity requirements, and maintaining proper documentation and coordination with the Purchasing, Store, Accounts, and Cost Control departments.
REPORTING: Reports directly to Asst. Financial Controller
Responsibilities:
Receiving Deliveries: Receive food, beverages, housekeeping supplies, guest amenities, engineering materials, and other hotel supplies from vendors.
Checking Purchase Orders: Verify delivered goods against approved purchase orders (POs), delivery challans, and invoices.
Quality Inspection: Check the quality, quantity, weight, packaging, expiry dates, and condition of all received items.
Preparing GRN: Prepare the Goods Received Note (GRN) accurately in accordance with hotel procedures.
Reporting Discrepancies: Report shortages, excess quantities, damaged products, expired items, or incorrect deliveries to the Store Manager and Purchasing Department.
Food Safety and Hygiene: Ensure perishable food items are received at appropriate temperatures and meet hygiene and food safety standards.
Coordination with Storekeepers: Arrange the proper transfer of received goods to the relevant storage areas.
Documentation: Maintain receiving records, supplier documents, invoices, and other relevant paperwork.
Stock Control: Assist with inventory verification, stock reconciliation, and physical stocktaking when required.
Supplier Coordination: Communicate with suppliers regarding delivery schedules, product specifications, and replacement of defective goods.
Security and Loss Prevention: Ensure that no goods leave the receiving area without proper authorization and documentation.
Cleanliness and Safety: Keep the receiving bay clean, organized, and compliant with hotel safety procedures.
Departmental Coordination: Work closely with Purchasing, Cost Control, Accounts, Kitchen, and other departments to ensure smooth operations.
Compliance: Follow hotel policies, standard operating procedures (SOPs), and internal control requirements.