Senior Executive – Project Admin & Accounts

• 2 to 4 years

• Bachelor's degree in Business Administration, Commerce, Accounting, Finance, or a closely related discipline from a recognized institution.

• Diploma in Accounting or Business Administration with relevant professional experience may also apply.

• 2 to 4 years

• Age 25 to 35 years

• Experience in project administration, office administration, or project accounts.

• Hands-on experience in bill and voucher processing.

• Knowledge of petty cash management and expense reconciliation.

• Experience in vendor bill verification and finance coordination.

• Ability to maintain project records and documentation with accuracy.

• Strong coordination and communication skills for working with project teams and Head Office.

• Proficiency in MS Excel and MS Word.

• Familiarity with accounting software such as Tally, SAP, or equivalent ERP systems will be an added advantage.

• Ability to work at a project site in a fast-paced EPC environment.

Confidence Infrastructure Limited is looking for a proactive and detail-oriented Senior Executive – Project Admin & Accounts to support the administrative and financial operations of its Landport EPC Project.

This role is responsible for managing day-to-day project administration, maintaining financial records, processing bills and vouchers, monitoring petty cash and project expenses, coordinating with Head Office Finance & Accounts, and ensuring accurate documentation and compliance across project operations.

Project Administration:

• Manage day-to-day administrative activities of the Landport project office and site.

• Maintain physical and digital records, correspondence, filing systems, and project documentation.

• Prepare and track official letters, memos, notices, and project correspondence.

• Maintain attendance, leave, and staff movement records in coordination with HR.

• Coordinate office facilities, stationery, accommodation, transportation, and travel arrangements for the project team.

Accounts & Financial Support:

• Process project bills, invoices, vouchers, and supporting financial documents.

• Record and monitor project expenses, petty cash transactions, and reconciliations.

• Verify contractor and vendor bills with approved supporting documents.

• Coordinate with Head Office Finance & Accounts regarding payments, advances, reimbursements, and financial reporting.

• Prepare project expense statements, reconciliations, and budget monitoring reports.

• Track administrative expenses against approved budgets and report significant variances.

Compliance & Coordination:

• Maintain complete financial and administrative records for audit purposes.

• Ensure compliance with company policies and project procedures.

• Maintain confidentiality of financial, commercial, and personnel information.

• Support the Project Manager with other administrative and accounts-related responsibilities as required.