Education
- Bachelor of Business Administration (BBA) in Accounting
Skills Required
Additional Requirements
- Age At least 28 years
Responsibilities & Context
● Manage day-to-day financial transactions and bookkeeping.
● Prepare financial statements, budgets, and expense reports.
● Ensure compliance with accounting standards and regulations.
● Maintain records of invoices, receipts, and vouchers.
● Support internal and external audits.
● Responsibilities:
● Financial and operational management and control
● Prepare financial plan/fund request/cash call for the Project.
● Ensure donor compliance including financial transaction, HR, program.
● Orient and update donors’ compliance to the project staff.
● Check and verify the bills/Invoices as per plan and process for payment.
● Ensure that all bill/invoices/vouchers are cross checked with other documents with fact and figures.
● Keep the record of the updated fund/expenditure status and will provide analytical reports and forecasts to management on fund utilization.
● Support Project Manager to prepare the budget according to the project plan.
● Ensure appropriate fund allocation for all activities.
● Financial documentation and record keeping
● Ensure to maintain and updates all accounts related books and documents such as cashbook, Bank book/check issue register, ledger, subsidiary ledger and other financial documentation associated with financial management.
● Prepare, update and preserve financial related information, files, documentation, and database for financial management.
● Monitor the approved budget with day-to-day actual expenditure as per program need.
● Assist to Project management for controlling and monitoring.
● Financial risk analysis.
● Ensure day-to-day cash and bank management including all sorts of banking jobs.
● Ensure proper management of petty cash management.
● Ensure that petty cash is kept in safe custody and the limit is not exceeded as per policy.
● Assist to ensure procurement process maintaining proper procurement policy.
● Ensure that every bills/Invoices are properly approved before payment made.
● Update the accounts books and end of the day supervisor's signature to be taken regularly.
● Administrative support and human resources management
● Assist the project team in administrative support for smooth operation of project interventions.
● Manage effective utilization of Project assets
● Vehicle management and ensure effective utilization
● Ensure and maintenance HR database, leave and others relevant issue management and records.
● Timely ensure procurement followed by standard procedure and maintain donor’s compliance.
● Assist to prepare different agreement with landlord, vendors and other parties.
● Report preparation
● Prepare expenses summary report and identify any deviation, made recommendation to Management.
● Analyze budget expenditure and prepare financial reports for project reporting.
● Prepare all kind of financial reports (Trial Balance, Receipt & Payment Account, Budget and Expenditure Statement, Cash and Expenditure Status, Cash Recap by Bank Account, Bank Reconciliation Statement etc.).
● Prepare expenditure statements; conduct internal auditing and maintain books of accounts properly.
● Ensure the report submission to proper management within dateline.
● Prepare and updates assets tracking and reports.
● Prepare and submit any other financial and admin report as per demand of project and organization. Coordination and communication
● Assist and orient to staff in different compliance issues in financial and administration
● Coordinate and communicate with Bank authority for any deviation.