Administrative Assistant, Operations
Job Description
Title: Administrative Assistant, Operations
Company Name: Jhpiego Bangladesh
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ Bachelor degree in any discipline
∎ BBA/MBA major in Finance & Accounting / Management from reputed Public or Private universities will get preferences.
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Generate PR and ensure all office stationaries time to time when needed.
∎ Routinely re-order office supplies through procurement and prepare preserve GRN.
∎ Arrange hotel booking, ticketing and accommodation for visitors & guest.
∎ Prepare office utility/vehicle/air ticket/hotel bill and send to supervisor for review and submit to finance.
∎ Help tracking agreements/Contract/TSC expiration and initiate for update.
∎ Regularly update mail/phone directories.
∎ Assist physical inventory counting and keeping record of consumable items.
∎ Prepare itinerary, trip file and supplies.
∎ Assist to complete expense reports after trip
∎ Arrange meeting, workshops, conference as required.
∎ Handle administrative detail of all ongoing projects.
∎ Manage electricity supply, generator service etc. effectively & efficiently.
∎ Ensure cleanliness, proper wastage management, proper washroom facilities as required.
∎ Ensure projects' procurement/ purchase requisition activities in coordination with procurement officer.
∎ Closely work with Procurement and other support services teams for ensure smooth administrative operations.
∎ Ensure Load and unload goods in/from vehicles and store them as instructed.
∎ Preserve all administrative files hard copy as well as soft copy that includes Memo, approved TAR etc.
∎ Take part in any administrative meetings to assure support follow-through
∎ Perform other duties as assigned by the Admin & IT officer.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Additional Requirements:
∎ Age at least 22 years
∎ Knowledge on administrative concepts and standard practice of developmental standards.
∎ Excellent computer skills with all Microsoft Office programs (MS Word, Power Point, Excel)
∎ Communication, Coordination and Networking skills.
∎ Ability to operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams
∎ Ability to manage a varied workload, work under pressure, priorities and meet deadlines
∎ Self-motivated, flexible and adaptable to the needs of the organization
∎ Focused on delivering results by taking calculated-risks and problem solving approach
Salary: Negotiable
Compensation & Other Benefits:
∎ Medical allowance, Weekly 2 holidays
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 19 Nov 2022
Company Information:
∎ 8 Nov 2022
∎ Jhpiego Bangladesh
Category: NGO/Development
: Jhpiego, an affiliate of Johns Hopkins University, founded in 1973 at Baltimore, Maryland, USA with the mission to create and deliver transformative health care solutions that save lives. In partnership with national governments, health experts and local communities, Jhpiego builds health providers' skills and develops systems that save lives now and guarantee healthier futures for women and their families. Since inception, Jhpiego worked to save lives and improve health has reached people in more than 150 countries worldwide. Currently, it runs active programs in more than 35 countries across the globe.
Source: bdjobs.com
Deadline Expired on 19th Nov 2022
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