Education
- Master of Business Administration (MBA) in Management, Public Administration
Master’s in Business Administration, Management, Public Administration, from a recognized university.
Additional Requirements
- Age At least 26 years
Work experience in procurement, administration, office management or a similar position.
Experience in PR management, quotation collection, supplier communication and register maintenance will be preferred.
Experience in an NGO/development organization will be an advantage.
Good communication and coordination skills.
Good knowledge of MS Word and MS Excel.
Good follow-up and record-keeping skills.
Ability to work independently and meet deadlines.
Good command of Bangla and English.
Responsibilities & Context
Duty Station: Bangladesh Country Office
Reports To: HR & Admin Officer.
Job Summary
The Assistant Procurement Officer will support the procurement activities of the organization by handling PR collection, quotation collection, supplier communication, documentation, register maintenance and follow-up to ensure timely and smooth procurement processes.
Key Responsibilities
Collect and review Purchase Requisitions (PRs) from different departments/projects.
Maintain and update the PR Register/Tracker.
Collect quotations from suppliers and service providers as required.
Communicate with suppliers regarding quotations, prices, availability, specifications and delivery schedules.
Follow up with suppliers regarding quotations, delivery and pending requirements.
Maintain Quotation Register and other procurement-related registers.
Maintain proper files and records of PRs, quotations, approvals, purchase orders, invoices and delivery documents.
Follow up with the concerned departments regarding the status of PRs and procurement requests.
Support preparation of comparative statements and other procurement documents as required.
Coordinate with suppliers and concerned departments for timely delivery of goods and services.
Maintain an updated supplier/vendor contact list.
Assist in checking received goods and related documents when required.
Ensure proper documentation and filing of procurement records.
Maintain confidentiality and follow organizational procurement policies and procedures.
Perform any other procurement-related duties assigned by the supervisor.