Document Controller

• 3 to 5 years
• The applicants should have experience in the following business area(s): Port Service, Shipping, Transportation

Bachelor’s degree in Engineering, Business Administration, Information Management, or a related field. A diploma in engineering with strong relevant experience may be considered.

Training in document control, ISO 9001, or records management is an advantage.

• 3 to 5 years
• The applicants should have experience in the following business area(s): Port Service, Shipping, Transportation

• Age 25 to 35 years

3–5+ years as a Document Controller. At least 2 years should be on large infrastructure, oil & gas, pipeline, power, or marine projects.

Experience working for a consultant, PMC, or Owner’s Engineer reviewing an EPC contractor’s submittals is strongly preferred.

Experience on foreign-funded or international projects in Bangladesh (e.g., with Chinese, Japanese, Korean, or European contractors or consultants) is an advantage.

Hands-on experience with an EDMS (Aconex, SharePoint, Procore, or similar).Advanced MS Excel (registers, filters, pivot tables, lookups), plus Word and Outlook.

Adobe Acrobat / Bluebeam for PDF markup and document compilation.

Understanding of engineering drawings, revision control, transmittals, CRS, and submittal workflows.

Familiarity with oil & gas/pipeline documentation (alignment sheets, P&IDs, ITPs, weld/NDT records, hydrotest packages) is a strong plus.

Excellent attention to detail and accuracy.

Strong organisation; able to handle a high volume of documents under tight deadlines.

Good written and spoken English (all project documents are in English).

Bangla is required for local coordination.

Professional, discreet, and able to handle confidential client information.

Confident in following up with engineers, contractors, and client representatives.

Willing to travel to or work at Maheshkhali / Cox’s Bazar site locations when required.

Job Summary:

The consultant reviews, monitors, and approves the EPC contractor’s work for the client. The Document Controller runs the document control system for the consultant’s project team. Their main job is to make sure every engineering, procurement, construction, marine, and HSE document from the contractor is logged, reviewed on time, commented on, approved, and archived correctly. They must keep a clear audit trail between the Client, Consultant, and Contractor.

Key responsibilities:

Document Control and Registers:

• Keep the Master Document Register (MDR) and Vendor Document Register (VDR) for the SPM, offshore pipeline, onshore pipeline, tank farm/pumping station, and associated facilities.

• Register, number, and file all incoming and outgoing documents according to the project’s Document Control Procedure and numbering system.

• Control revisions and status codes: IFR, IFA, IFC, AFC, As-Built, Code A/B/C (Approved / Approved with Comments / Rejected).

• Make sure superseded documents are withdrawn and only current revisions are in use at the office and on site.

Contractor Submittal Review (Consultant Side)

• Receive contractor submittals, including design drawings, calculations, specifications, method statements, ITPs, procurement documents, vendor data, marine survey reports and HSE plans.

• Send submittals to the right discipline engineers (pipeline, marine/offshore, mechanical, civil, electrical, instrumentation, HSE, QA/QC) for review.

• Combine reviewer comments into Comment Resolution Sheets (CRS) and return them to the contractor within the contractual review period.

• Track overdue reviews and re-submissions, and flag delays to the Project Manager.

Correspondence and Transmittals

• Prepare, issue, and log transmittals and formal letters between the Consultant, Client, EPC Contractor, and third parties.

• Keep logs for RFIs, Site Instructions, NCRs, Change/Variation Orders, Minutes of Meeting and Technical Queries.

• Track response deadlines and make sure correspondence follows contract procedures.

EDMS and Filing :

· Keep a properly organised hard-copy archive at the project office for signed and stamped originals, as many Bangladesh government and client approvals still need them.

· Make sure information is backed up, secure and confidential.

Reporting:

· Prepare weekly and monthly document status reports: submittal progress, review turnaround, overdue items and the CRS close-out status.

· Provide document control input for the consultant’s monthly progress report to the client.

Quality, Audits & Compliance :

· Follow the project’s Quality Management System, ISO 9001 principles and the contract’s document control requirements.

· Support internal audits, client audits and lender/third-party audits by providing traceable records.

· Help prepare and update document control procedures, templates and forms.

Handover and Close -out :

· Track and compile as-built drawings, test and commissioning dossiers, Mechanical Completion / Pre-commissioning records, O&M manuals, certificates and final handover documentation for the client.

Coordination :

· Act as the main contact for all document matters between the consultant team, the client’s project office, and the contractor’s document control team.

· Train new project staff on document control procedures and the EDMS.