Finance and Support Services Coordinator
Job Description
Title: Finance and Support Services Coordinator
Company Name: Human Relief Foundation
Vacancy: Not specific
Job Location: Cox's Bazar
Employment Status: Contractual
Educational Requirements:
∎ A Master's level degree in commerce preferably in finance/accounting.
∎ Completed CACC will be given preference.
Experience Requirements:
∎ At least 10 year(s)
Job Context:
∎ Human Relief Foundation is a charity set up by the United Kingdom in 1991. For over two decades, the Human Relief Foundation has been instrumental in saving lives & relieving suffering in some of the world`s poorest regions. HRF responds to emergencies by providing aid to damaged areas in different parts of the world and tries to reduce the major losses caused by these disasters. HRF has been implementing Multi-Sector Assistance for Displaced Rohingya and Host Populations in Cox`s Bazar, Bangladesh. The project will be implemented through local partners who have relevant experience and expertise. Currently, Human Relief Foundation (HRF) is seeking highly energetic and dynamic personnel who will be taking the overall responsibilities to provide essential administrative, governance, financial, HR, and internal control services to project operation whilst ensuring compliance with HRF policies, systems, and procedures. The finance and Support Services Coordinator is responsible for the total financial management of the Country Office in conjunction with Finance and Support Services Manager and ensures controlling, monitoring and reporting in compliance with GAAP, HRF financial, administrative, HR, and procurement policies and procedures.
∎ Responsible to: Finance and Support Services Manager
∎ Project Duration: 1 Year
Job Responsibilities:
∎ Finance and Budget Management:
∎ Maintain financial records including cash book, ledger book, bank book, journals, and petty cash.
∎ Custodian of the chequebooks and Cash and ensure that all are under lock and key.
∎ Manage all payments after considering TAX and VAT as per Govt. rules and regulations.
∎ Prepare Cash Flow for fund requests for Country Office.
∎ Prepare monthly, quarterly, and yearly financial reports of the project as per reporting calendar and provide required documents to the country office.
∎ Prepare salary sheets and other payments for the staff.
∎ Prepare petty cash expenditure report and send petty cash requisition to the county office.
∎ Prepare and give posting of all vouchers in the system supported by all relevant documents with a "Paid" seal.
∎ Record all the expenditures in the ledger that complies with the budget line item and report monthly.
∎ Prepare the budget for Project Office and the Country Office.
∎ Check the approved budget for all kinds of procurement and review them where necessary.
∎ Review and monitor all advances and adjusted them in a timely.
∎ Oversee the day-to-day banking procedures and make liaisons with bank personnel for smooth banking functions.
∎ Secure the proper filing and storage of all financial records of the Country Office.
∎ Assist and provide information to internal and external auditors.
∎ Administrative and HR Management:
∎ Maintain HRF administrative policies and procedures e.g., procurement, security, travel, HR, and expense reporting.
∎ Oversee security management to Country Office and report security incidents to Finance and Support Services Manager.
∎ Oversee the proper upkeep and maintenance of office premises.
∎ Monitor all service contracts that are valid and maintained.
∎ Timely verification of stocks and assets, and inventories at the office and updating the registers.
∎ Ensure the fixed assets items are in appropriate numbers and room-wise updated and displayed.
∎ Provide all types of support during training/workshop/meetings and communicate, coordinate, and cooperate with all units and provide logistic support in time as their need.
∎ Maintain personnel files and leave the management of project and country office staff.
∎ Manage staff travel logistics and ensure all hired vehicles are as per established procedures.
∎ Ensure the visibility and branding of each activity implemented by HRF.
∎ Arrange staff meetings and prepare minutes as per agreed time.
∎ Ensure all compliance processes with stakeholders.
∎ Monitor proper and authorized use of the office computers are used smoothly.
∎ Monitor and supervise the HRF driver. Maintain vehicle schedule and compile vehicle-related all reports including accidents.
∎ Provide on-the-job training, coaching, and mentoring to the support staff.
∎ Procurement and Logistics:
∎ Procure all items as per procurement policy and well documented.
∎ Prepare Purchase Requisition (PR) in line with the approved budget for all kinds of procurement.
∎ Collect quotations, arrange tender, prepare comparative statements, and purchase orders (PO) as per procurement policy.
∎ Maintaining purchase register.
∎ Prepare monthly/quarterly procurement requirements as per the approved budget.
∎ Deal with utilities e.g., electricity, water, and gas and supervise the functions.
∎ Protect HRF properties and negotiations due to miscellaneous problems, visitors, and theft cases.
∎ Provide all kinds of support to the visitors from the country office, HQ, donor, and other stakeholders.
∎ Support to Partner NGOs:
∎ Build and maintain professional relationships with the team and partner's relevant staff.
∎ Review the Monthly forecast of Partners and keep the trend with the approved budget.
∎ Assist project personnel to prepare the project budget and revised budget.
∎ Review monthly expenditure reports to keep a trend with the monthly forecast.
∎ Monitor project budget and time to time share with Bangladesh Office for over and under burn rate for the project.
∎ Compile the required fund request from the project/partner and finalize the fund request for the country office.
∎ Monitor the fund status of the partners to update the fund situation to the concern when required.
∎ Periodically pay the monitoring visit to the PNGO's offices and working areas.
∎ Assist and provide information to the Internal and External auditors of PNGOs.
∎ Any Other:
∎ Any other task assigned by the Management.
Additional Requirements:
∎ Minimum 10 year's experience in relevant field
∎ Communication skills in English and Bangla.
∎ Computer skills (word processing, spreadsheet, and database). Skill in Software Programs (preferably Quick Book) will be an additional computer competency.
∎ Should have the ability to conduct a cost analysis.
∎ Good leadership skills and team-building ability.
∎ Performance management and staff development skills.
∎ Should know financial operation and management.
∎ Should know general administration.
∎ Ability to plan and optimise the use of available resources.
∎ Good knowledge of budget.
∎ Experience in working with partners and various stakeholders.
∎ Experience in working in humanitarian settings, particularly in the refugee context.
∎ Knowledge of sensitivity issues such as challenges and obstacles in working with women, girls, children and in a conflict situation.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 10 Jun 2023
Company Information:
∎ 3 Jun 2023
∎ Human Relief Foundation
Category: Accounting/Finance
:
Deadline Expired on 10th Jun 2023
More jobs of Human Relief Foundation
Similar Jobs
Keywords:
bd job, bd job bangladesh, bd job bd, bd jobs bd, bdbd jobs, bdesh job, bdjob, bdjobs bangla, bdjobs bangladesh, bdjobs of bangladesh, all job, all jobs, all jobs teletalk, bd govt job, bd job circular, bd job today, bdjob circular, bdjobs circular, bdjobstoday com, brac ngo career, electronic recruiting, government bd jobs, govt job circular, govt job circular 2024 bangladesh, govt jobs in bangladesh, jo bs, job circular, job circular 2024, job circular2024, jobs circular 2024, sign in bd jobs, teletalk jobs, teletalkjob, www bd jobs, www bdjob com bd, www bdjobs bd, www bdjobstoday com, all government job circular, all government job circular 2024, all government jobs, all government recruitment, all govt job circular, all govt job circular 2024, all govt recruitment, all job circular, all job circular 2024, all job login, all jobs account, all jobs circular 2024, all jobs login, alljobs teletalk com bd, bangla job circular, bangla job news, bangla job newspaper, bangladesh all job, bangladesh job circular, bangladesh job circular 2024, bangladeshi job website, banglalink career, banglalink job, bank job circular, bd all job, bd application, bd driver job, bd government job circular, bd government job circular 2024, bd govt job bdgovtjob net, bd govt job circular 2024, bd govt jobs circular, bd job app, bd job chittagong, bd job dhaka, bd job garments, bd job in khulna, bd job news bangla, bd job newspaper, bd job rajshahi, bd job site, bd job sylhet, bd job vacancy, bd job's com, bd jobs apply online, bd jobs chittagong, bd jobs circular 2024, bd jobs dhaka, bd jobs in garments, bd jobs today dhaka, bd jobs today ngo, bd jobs website, bd jobscom, bd online job for students, bdjob account, bdjob today, bdjobs account create, bdjobs brac, bdjobs com limited, bdjobs com online job posting, bdjobs govt, brac job, brac jobs circular, brac ngo job, canadian job bank, career at walton, career in bangladesh, dc office job circular 2024, dhaka work, driving job in bangladesh, eastern bank job openings, ebl bank career, freelancing bd, freelancing from bangladesh, freelancing in bangladesh, gov all job, government government job, government j, government jobs 2024, government jobs 2024, government jobs circular 2024, government jobs government jobs, government's job, govt govt jobs, govt j, govt job circular 2022, govt job circular 2024 bangladesh, govt job job, govt jobs 2024, govt jobs circular 2024, govtjobs 2024, home work job, jamuna group job circular, job bank, job bank job bank, job bank jobs, job bd gov, job circular 2024 bangladesh, job in dhaka, job in dhaka city, job in khulna, job in rajshahi, job in sylhet, job in sylhet city, job news, job news in bd, job news today, job newspaper, job newspaper bangladesh, job newspaper today, job offer in bangladesh, job opportunity in bangladesh, job portal in bangladesh, job site in bangladesh, jobs in bangladesh, jobs in chittagong, jobs in garments, jobs in ngo, jobs in rajshahi city, jobs teletalk, jobs un, jobsite bangladesh, largest job site of bangladesh, largest jobsite in bangladesh, latest job circular, my bd jobs, my bdjobs, new government job circular, new govt job circular, new govt job circular 2024, new job circular, new job circular 2024, new jobs circular 2024, ngo development, ngo job circular, ngo job circular 2024, ngo jobs in bangladesh, online job bd, online job in bangladesh, online jobs for students in bangladesh, online jobs online, part time job in dhaka, pharmaceutical job circular, recent government job circular, recent govt job circular, recent job circular, recent job circular 2024, recent ngo job circular, teletalk all job, teletalk job circular, teletalk job portal, today bd job circular, today job circular in bangladesh, today jobs circular, un jobs in bangladesh, walton job circular, work jobs, www bd job circular 2024, www bdjobs com 2024, www bdjobstoday com 2022, www job bd com, www jobs bd com, www teletalk com bd job circular, all bd job circular 2024, all govt job bd, all govt job circular 2022, all job circular 2022, all job circular in bangladesh, all teletalk jobs, alljobs by teletalk, alljobs circular bd, alljobs teletalk bd, australia job site, australia job vacancy, bangla cyber job, bangla job cyber, bangla jobs, bangladesh cyber, bangladesh freelancing site, bangladesh government job, bangladesh govt job circular, bangladesh govt job circular 2024, bank careers, bd govt circular, bd govt job circular 2021, bd govt job circular 2022, bd govt job news, bd govt job today, bd govt jobs 2024, bd job circular 2022, bd job com today, bd job cyber, bd job gov, bd job gov bd, bd job news today, bd job teletalk, bd jobs gov bd, bd jobs government, bd jobs teletalk, bd new job circular, bd teletalk job, bd work, bdgovt job, bdjobs teletalk, bdjobstoday company, call center job, canada job vacancy, career jobs, carers jobs, company job, corporate jobs, ctg jobs, cyber bangla job, cyber jobs, data entry jobs from home in bangladesh, data entry jobs in bangladesh, data entry jobs online bangladesh, easy jobs, finance job, gov job circular in bangladesh, government job apply, government job bangladesh, government job circular bd, government job circular in bangladesh, government job circular today, government jobs 2022, government jobs bd, government jobs com, govt bd job circular 2024, govt job apply, govt job circular 2022 bangladesh, govt job list in bangladesh, govt job news bd, govt jobs com, govt vacancy today, hot jobs, international job sites, international jobs, international jobs in bangladesh, international ngo jobs in bangladesh, jago jobs, jagojobs, job advertising, job circular 2022, job hunter sites, job in australia, job in security guard, job listing, job listing websites, job offers, job opportunities, job opportunities in canada, job opportunities in japan, job portal, job posting, job site, job sites online, job vacancies, job website, jobs 2024, jobs cyber, jobs in canada, jobs online, jobs today, latest govt job circular, my job, my jobs, need job, new government jobs, new government jobs 2024, new govt jobs 2024, new job circular 2022, new job circular in bangladesh, new jobs, new jobs 2024, news govt job, ngo jobs today, office assistant job, office jobs, online job application, online job bd at home for students in bangladesh, online job work from home, online jobs home, online jobs work from home in bangladesh, online work from home in bangladesh, part time job in bangladesh, part time jobs for students in dhaka, plan international jobs, private company job, private job, recent govt job circular 2024, recent job circular 2022, site jobs, student job bd, student part time job in bangladesh, supervisor job, teletalk bd jobs, teletalk govt job, teletalk job account, teletalk job apply, teletalk job bd, today government job, today govt job circular, today govt jobs, top 10 government job in bangladesh, work bd, work for home online, work from home jobs dhaka, work from home jobs in bangladesh, work fromhome, work online jobs, www all job teletalk com bd, www gov job com, www government job, www job gov bd, , bd job bangladesh, all jobs teletalk, bd govt job, bd job circular, bd job today, brac ngo career, govt job circular, job circular, teletalk jobs, bangla job circular, bangladesh all job, bd job chittagong, bd job dhaka, bd job in khulna, bd job rajshahi, bd job sylhet, career at walton
