Experience
- 3 to 4 years
- The applicants should have experience in the following business area(s): Leather goods/ Footwear/ Tannery
Education
Bachelor's degree in Human Resource Management, Management, Business Administration, Labour Law, or a related discipline.
MBA/PGD in HRM will be an advantage.
Requirements
- 3 to 4 years
- The applicants should have experience in the following business area(s): Leather goods/ Footwear/ Tannery
Additional Requirements
- Age At least 26 years
3–4 years of relevant experience in HR/Admin, preferably in a manufacturing/footwear/garments industry.
Practical experience in attendance management and payroll processing is required.
Experience with HRIS/Payroll software and biometric attendance systems is preferred.
Responsibilities & Context
Department: Human Resources & Administration
Reporting To: HR Manager / Head of HR & Admin
Location: Factory (Rupgonj, Narayangonj)
Industry: Footwear / Manufacturing
Job Purpose
To support the effective operation of the Human Resources function by managing employee records, attendance, payroll-related activities, recruitment support, labour-law compliance, employee discipline, leave management, and day-to-day HR administration in accordance with company policies and applicable Bangladesh Labour Laws.
Key Responsibilities
Attendance & Time Management
Monitor daily attendance through biometric/attendance machines.
Check and verify Attendance Machine Records including In-Time, Out-Time, late attendance, early leaving, absence and overtime.
Prepare daily, weekly and monthly attendance reports.
Identify attendance discrepancies and coordinate with concerned departments for correction.
Maintain records of late attendance, absenteeism, leave, holiday and overtime.
Monitor shift schedules, weekly holidays and roster changes.
Ensure attendance data is properly transferred/exported to the payroll system.
Prepare management reports on absenteeism, lateness, overtime and attendance trends.
Payroll & Payroll Software
Operate and maintain the company's Payroll/HR Management Software.
Input and update employee master data, salary information, attendance, leave, overtime, deductions and other payroll-related information.
Process monthly payroll data accurately and within the scheduled timeline.
Reconcile attendance records with payroll records before salary processing.
Calculate/verify overtime, late fines, absence deductions, leave-related adjustments and other authorized deductions.
Coordinate with Accounts/Finance regarding payroll preparation and payment.
Maintain confidentiality of salary and employee information.
Generate payroll reports, salary sheets and other HR-related reports from the software.
Identify and resolve payroll data discrepancies in coordination with the HR Manager/Software provider.
Labour Law & Compliance
Maintain practical knowledge of the Bangladesh Labour Act, 2006, Bangladesh Labour Rules, 2015 and applicable amendments/rules.
Ensure HR practices relating to appointment, wages, working hours, overtime, leave, holidays, probation, termination, resignation, disciplinary action and employee benefits are aligned with applicable labour requirements.
Maintain statutory and personnel records required under applicable labour legislation.
Assist in preparing appointment letters, warning letters, show-cause notices, resignation/final settlement documents and other HR letters.
Support labour-law compliance during internal and external audits.
Monitor employee age documentation and ensure appropriate records are maintained.
Assist in maintaining records related to worker welfare, service benefits, leave and other statutory requirements.
Stay updated on relevant changes in labour laws and communicate applicable requirements to management.
Employee Records & HR Documentation
Maintain employee personal files and HR databases.
Update employee information relating to joining, transfer, promotion, confirmation, resignation and separation.
Ensure proper documentation of NID/birth certificate, photographs, educational certificates and other required documents.
Maintain confidentiality and security of employee records.
Prepare HR MIS and management reports as required.
Recruitment & Joining
Support recruitment activities including CV screening, interview scheduling and candidate communication.
Prepare joining documentation and employee files.
Coordinate employee onboarding and orientation.
Ensure newly recruited employees are properly entered into the HR/Payroll system and attendance machine.
Leave & Overtime Management
Maintain and update employee leave records.
Verify leave applications against attendance records.
Prepare monthly leave and absenteeism reports.
Verify overtime records with production/departmental supervisors.
Ensure approved overtime is correctly reflected in payroll.
Employee Relations & Discipline
Assist in handling employee grievances and day-to-day HR issues.
Maintain disciplinary records.
Support implementation of company rules, policies and procedures.
Coordinate with departmental heads regarding absenteeism, misconduct, late attendance and other employee-related issues.
Maintain proper documentation of disciplinary actions in accordance with applicable law and company policy.
Audit & Compliance Support
Prepare HR documents and records for BSCI, SEDEX/SMETA, WRAP, ISO and customer/social compliance audits, where applicable.
Ensure attendance, payroll, leave, employee files and labour-law records are properly maintained.
Support corrective and preventive actions related to HR audit findings.
Ensure HR records are accurate, traceable and readily available for audit purposes.